Document Control Specialist & Administrative Support

Acwa China; Saudi Arabia; On-site; SAR 60,000 - 100,000; Full time

Job summary

Acwa China is seeking a Document Controller in Saudi Arabia (Al Qassim, Qudra) to manage document control within the EDMS and ensure timely registration, tracking, and archiving of project documents. The role supports multi-lingual correspondence and coordination with stakeholders across departments.

The candidate will maintain records, follow SOPs, and assist with project documentation control and handovers, while ensuring accurate, up-to-date file systems and backups in line with company

Qualifications

• Knowledge and experience in Document Control and Document Management Systems (EDMS).
• Excellent report-writing skills.
• Excellent communication skills in English.
• Proficiency in MS Office and related tools.
• Knowledge of Primavera or similar project software.
• Strong filing, tracking, and record-management abilities.

Responsibilities

• Use the EDMS in accordance with company requirements and manager instructions.
• Provide document control and administrative support to the team.
• Register and maintain records of incoming/outgoing correspondence and documents in English and Arabic.
• Maintain a register of mail and ensure proper stamping, recording, distribution and circulation.
• Coordinate with internal teams and external stakeholders to keep document workflows on track.
• Establish and maintain the document control filing system per SOPs.
• Ensure proper archiving, retrieval, and integrity of project documents.
• Support project closeout activities by organizing and handing over documents.

Skills

Document control

Report writing

English communication

MS Office

Primavera

Filing and archiving

Stakeholder coordination

Education

Undergraduate Degree

Tools

Primavera

MS Office

Job description

Acwa China is seeking a Document Controller in Saudi Arabia (Al Qassim, Qudra) to manage document control within the EDMS and ensure timely registration, tracking, and archiving of project documents. The role supports multi-lingual correspondence and coordination with stakeholders across departments.

The candidate will maintain records, follow SOPs, and assist with project documentation control and handovers, while ensuring accurate, up-to-date file systems and backups in line with company