Document Control & Admin Specialist (EDMS)

ACWA Power; Al-Qassim Province; On-site; SAR 56,000 - 112,000; Full time

Job summary

ACWA Power is seeking a diligent Document Controller for our Saudi-based operations. You will manage the EDMS, document registration, distribution, and archiving, ensuring records are up-to-date and compliant with procedures.

You will coordinate with internal teams and external stakeholders to maintain smooth document workflows. Candidates should have an Undergraduate Degree and at least 2 years in document control, with strong English and MS Office skills, and familiarity with Primavera.

Qualifications

• Undergraduate Degree.
• Minimum 2 years of experience as a Document Controller.
• Experience with EDMS / Document Control Systems.
• Knowledge and experience in Document Control and Document Management Systems.
• Excellent communication skills in English.
• Proficiency in MS Office.
• Knowledge of Primavera and other relevant software.
• Good document filing, tracking, archiving, and record-management skills.
• Ability to coordinate effectively with internal teams and external stakeholders.

Responsibilities

• Maintain the Document Control/Management System and ensure proper registration, tracking, filing, distribution and archiving of documents.
• Register and maintain records of all incoming and outgoing correspondence, MoMs, drawings, submittals, and other documents in Arabic and/or English.
• Maintain a filing system and a log for tender documents and project documentation.
• Coordinate with internal teams, consultants, contractors and stakeholders to manage document workflows and status.
• Log and distribute documents, support administrative activities to facilitate workflow.
• Maintain the document control filing system in line with SOPs and QA/QC standards.
• Ensure all physical and electronic files are properly organized and maintained.
• Follow up on open document-control items until closure and ensure timely return of files.
• Archive project documentation and support closeout and handover of documents as required.
• Perform data entry and maintain databases for document receipt, distribution and tracking.
• Adhere to organizational policies and continuous improvement initiatives.

Skills

Document Control

Document Management Systems

MS Office

Primavera

Stakeholder coordination

English communication

Education

Undergraduate Degree

Tools

Primavera

Job description

ACWA Power is seeking a diligent Document Controller for our Saudi-based operations. You will manage the EDMS, document registration, distribution, and archiving, ensuring records are up-to-date and compliant with procedures.

You will coordinate with internal teams and external stakeholders to maintain smooth document workflows. Candidates should have an Undergraduate Degree and at least 2 years in document control, with strong English and MS Office skills, and familiarity with Primavera.