EDMS & Document Control Secretary

Uae Job Alert; Saudi Arabia; On-site; SAR 89,000 - 134,000; Full time

Job summary

Uae Job Alert is seeking a detail-oriented Secretary & Document Controller to support the team with administrative and document management duties in Saudi Arabia. You will maintain physical and electronic records, manage document workflows, track correspondence, and ensure proper distribution, updating and archiving of documents.

The role involves collaboration with internal departments, project teams, consultants, contractors, and stakeholders to sustain an efficient document control process

Qualifications

• Minimum 2 years of experience as a Document Controller or similar role.
• Experience with Electronic Document Management Systems (EDMS).
• Experience in project, engineering, construction, or corporate environments is advantageous.

Responsibilities

• Manage the company’s Document Control or EDMS according to procedures.
• Register, track, distribute, file, and archive documents.
• Maintain records of correspondence, meeting minutes, drawings, and licenses.
• Ensure documents are identified, version-controlled, and circulated to stakeholders.
• Follow up on outstanding documents and complete document-control activities on time.
• Establish and maintain organized filing systems, physical and electronic.
• Maintain document registers and tracking logs for files received or archived.
• Coordinate with departments to ensure information accuracy and completeness.
• Support document handover, project closeout, and administrative activities.

Skills

Document control procedures

English communication

Multitasking

Coordination

Education

Undergraduate degree

Tools

EDMS

MS Office

Primavera

Job description

Uae Job Alert is seeking a detail-oriented Secretary & Document Controller to support the team with administrative and document management duties in Saudi Arabia. You will maintain physical and electronic records, manage document workflows, track correspondence, and ensure proper distribution, updating and archiving of documents.

The role involves collaboration with internal departments, project teams, consultants, contractors, and stakeholders to sustain an efficient document control process