Department Admin & Meetings Coordinator

Jeddah Transport Company - شركة مواصلات جدة; Jeddah; On-site; SAR 60,000 - 90,000; Full time

Job summary

Jeddah Transport Company - شركة مواصلات جدة is hiring an organized Administrative Support specialist in Jeddah to coordinate daily department operations, including scheduling, meeting logistics, and documentation. The role emphasizes timely follow-up, record-keeping, and clear internal communication.

The ideal candidate will demonstrate strong interpersonal skills, customer service focus, and proficiency in English and Arabic, with solid MS Office capabilities and the ability to multitask across

Qualifications

• Bachelor's degree or equivalent experience required.
• Strong interpersonal, customer service and communication skills.
• Ability to multitask and manage multiple priorities.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint).
• Experience in the same field or relevant sector preferred.
• Professional working proficiency in English and Arabic (speaking and writing).

Responsibilities

• Coordinate administrative activities across the department, including scheduling, calendar management, meeting logistics, travel coordination (as required).
• Prepare agendas, invitations, briefing packs, attendance lists, and minutes; maintain organized records.
• Assist in creating presentations, templates, and standardized documents with version control.
• Maintain accurate records and filing systems (digital and physical) with confidentiality.
• Coordinate internal communications for department activities to support timely updates.
• Support cross-functional workshops and planning sessions (booking venues/links, materials, feedback notes).
• Assist procurement and vendor administration by coordinating documentation and service requests.
• Contribute to continuous improvement of administrative processes and tools within the department.

Skills

Interpersonal skills

Customer service

Communication skills

Multitasking

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

Jeddah Transport Company - شركة مواصلات جدة is hiring an organized Administrative Support specialist in Jeddah to coordinate daily department operations, including scheduling, meeting logistics, and documentation. The role emphasizes timely follow-up, record-keeping, and clear internal communication.

The ideal candidate will demonstrate strong interpersonal skills, customer service focus, and proficiency in English and Arabic, with solid MS Office capabilities and the ability to multitask across