CAFM Operator

El Seif Operation and Maintenance; Umluj; On-site; SAR 84,000 - 106,000; Full time

Job summary

El Seif Operation and Maintenance is seeking a detail‑oriented clerical specialist to operate CAFM/CMMS software and maintain accurate data records for facilities. The role requires strong administrative skills, good English, and the ability to work with data and systems across multiple sites.

Key duties include inputting asset data, scheduling and generating Planned Preventive Maintenance (PPM) and Reactive Maintenance (RM) work orders, pulling reports for clients, organizing files, and

Qualifications

• Proficient in English language both written and oral.
• Proficient in Office Computer Applications, Word, Excel, Access, PowerPoint.
• 2 to 3 years experience in relevant field.

Responsibilities

• To create accurate input for assets into the CAFM/CMMS for data records and reports (manual & computerized in accordance with Company procedures).
• To ensure that asset data is correctly entered, stored and maintained.
• Input asset data and planned maintenance into database program.
• To provide Planned Preventive Maintenance (PPM) work orders, in accordance with pre-program of work.
• To raise Reactive Maintenance (RM) work orders for technical staff.
• To interrogate data records (manual & computerized) as directed for accuracy, legibility or damage.
• To auto generate reporting data on PPM and RM carried out to ascertain status.
• To generate periodic reports accurately and efficiently for client reporting.
• To sort, classify, file and retrieve information, according to content, purpose, user criteria, or numerical order in accordance with company filing system.
• To document materials movement, using computer system.
• To communicate with customers, employees, and other individuals by Help Desk action and to impart information on status of work orders.
• To complete work schedules and follow up with the concerned personnel to close the completed task in the system.
• To update and close the completed task in the system

Skills

CAFM/CMMS knowledge

FM concepts

Administrative skills

Interpersonal communication

Team collaboration

Delivery oriented

English proficiency

MS Office

Tools

MS Office suite

Job description

Company: El Seif Operation and Maintenance.

About Us:

El Seif for Operation and Maintenance Co. “ESOM” is a leading Integrated Facility Management Services Provider working in the local market and applying the highest international industry standards.

Currently ESOM provide services in more than 30 cities nationwide with a Headquarter in Riyadh and offices in all major cities. Impressive range of projects from small and straightforward, to large and complex have been executed.

Our team members, more than 6,000 people, focus on giving our clients the best opportunities to ensure their customers and colleagues, in turn, have excellent facility experiences.

It’s the excellent level of service that has earned us the reputation of being value-oriented, efficient and resourceful IFM Service Provider.

ESOM is part of El Seif Group which was founded seventy years back. It is one of Saudi Arabia’s leading private conglomerates, with diversified interests in Construction, Engineering, Total Facility Management, Logistics, Healthcare Infrastructure and Development.]

Main Purpose of the Job

To perform clerical duties operating the Computer Aided Facilities Management (CAFM) Software or Computerized Maintenance Management Systems (CMMS) and create and maintain accurate data records for facilities.

Main Competencies required for the Position

• Good Knowledge of CAFM / CMMS
• Good Knowledge of FM concept and terms
• Good Clerical and Administration Skills
• Strong Interpersonal & Communication Skills
• A robust collaborator and team players.
• Delivery-oriented attitude

Main Duties / Responsibilities

• To create accurate input for assets into the CAFM/CMMS for data records and reports (manual & computerized in accordance with Company procedures.
• To ensure that asset data is correctly entered, stored and maintained.
• Input asset data and planned maintenance into database program.
• To provide Planned Preventive Maintenance (PPM) work orders, in accordance with pre-program of work.
• To raise Reactive Maintenance (RM) work orders for technical staff.
• To interrogate data records (manual & computerized) as directed for accuracy, legibility or damage.
• To auto generate reporting data on PPM and RM carried out to ascertain status.
• To generate periodic reports accurately and efficiently for client reporting.
• To sort, classify, file and retrieve information, according to content, purpose, user criteria, or numerical order in accordance with company filing system.
• To document materials movement, using computer system.
• To communicate with customers, employees, and other individuals by Help Desk action and to impart information on status of work orders.
• To complete work schedules and follow up with the concerned personnel to close the completed task in the system.
• To update and close the completed task in the system

Minimum qualifications / educational levels required for this position

• Proficient in English language both written and oral.
• Proficient in Office Computer Applications, Word, Excel, Access, Power-point
• 2 to 3 years experience in relevant field.

Selection Criteria

• Clerical / Admin functions Writing / Drawing.
• Orally informing / Investigating Handling Info / Instructions.

Special Conditions

• Maintain acceptable standards of safety and comply with Company’s Health, Safety and Environment Management System requirements.
• Take reasonable care of own health and safety and that of others in the workplace.
• Follow and maintain Company standards of Quality in accordance with Company Quality System requirements.