Bilingual Executive Assistant to Partners English Arabic

Hammad & Al-Mehdar Law Firm; Jeddah; On-site; SAR 60,000 - 120,000; Full time

Job summary

Hammad & Al-Mehdar Law Firm is seeking a Personal Assistant / Executive Assistant to provide confidential support to our Partners in Jeddah, Saudi Arabia. This role requires discretion, multilingual drafting, and proactive calendar and communications management.

The ideal candidate will be fully bilingual in English and Arabic, capable of drafting client emails and summaries, coordinating with clients and government authorities, and handling billing narratives in collaboration with Finance.

Qualifications

• Fully bilingual in English and Arabic, written and spoken.
• Strong drafting skills with attention to detail.
• Absolute discretion with sensitive client and personal information.
• A proactive mindset that anticipates needs and flags issues early.
• Composure under pressure when dealing with external parties.
• Strong Microsoft Office skills, particularly Outlook calendar management.
• Bachelor's degree in Business Administration, Office Management, Languages/Translation, or a related field is an advantage.

Responsibilities

• Manage complex multi-party calendars across offices/time zones with 24-hour briefing packs.
• Draft correspondence and executive summaries in English and Arabic.
• Coordinate communications with clients, courts, and authorities.
• Own time entries and coordinate billing narratives with Finance.
• Support client onboarding including engagement letters and KYC documents.
• Prepare, format and proofread documents/presentations and organize matter files.
• Plan multi-jurisdiction travel with detailed itineraries.
• Track follow-ups from meetings and ensure actions are completed.

Skills

Bilingual English/Arabic

Drafting skills

Discretion

Proactive mindset

Composure under pressure

MS Office proficiency

Education

Bachelor's degree (advantage)

Tools

MS Office

Outlook Calendar

Job description

Hammad & Al-Mehdar Law Firm is seeking a Personal Assistant / Executive Assistant to provide confidential support to our Partners in Jeddah, Saudi Arabia. This role requires discretion, multilingual drafting, and proactive calendar and communications management.

The ideal candidate will be fully bilingual in English and Arabic, capable of drafting client emails and summaries, coordinating with clients and government authorities, and handling billing narratives in collaboration with Finance.