Administrative Secretary

confidential; Jeddah; On-site; SAR 60,000 - 90,000; Full time

Job summary

Confidential is seeking an Administrative Secretary to provide seamless administrative support to management. The role entails organizing meetings, preparing documents, taking minutes, coordinating between departments, and ensuring efficient daily operations.

The successful candidate will manage communications, travel arrangements, and archives with high accuracy, adapt to changing priorities, and contribute to improved work processes.

Qualifications

• Proven ability to organize meetings and manage documents.
• Strong written and verbal communication with diverse teams.
• High data accuracy and attention to detail.
• Proficient in MS Office suite and data handling.

Responsibilities

• Organizing management meetings and gatherings, and preparing necessary documents for them.
• Preparing meeting minutes and following up on decisions and tasks with relevant departments.
• Preparing and coordinating correspondence, reports, and proposals.
• Managing electronic mail and phone calls, and monitoring incoming and outgoing correspondence.
• Archiving and organizing files and documents, both physical and electronic, while maintaining their confidentiality.
• Welcoming visitors and coordinating client and vendor visits.
• Coordinating travel and accommodation arrangements and organizing work trips as needed.
• Monitoring administrative requests and updating records and communication data.
• Providing daily administrative support and contributing to improving work organization.

Skills

Organizational skills

Communication

Accuracy

Time management

Project management

Analytical thinking

Tools

Microsoft Office

Job description

We are seeking an Administrative Secretary who possesses strong organizational, communication, and accuracy skills to provide administrative support to management. This role involves organizing meetings and events, preparing necessary documentation, and monitoring daily operations while coordinating between departments to ensure efficient workflow.

Key Responsibilities:

1. Organizing management meetings and gatherings, and preparing necessary documents for them.
2. Preparing meeting minutes and following up on decisions and tasks with relevant departments.
3. Preparing and coordinating correspondence, reports, and proposals.
4. Managing electronic mail and phone calls, and monitoring incoming and outgoing correspondence.
5. Archiving and organizing files and documents, both physical and electronic, while maintaining their confidentiality.
6. Welcoming visitors and coordinating client and vendor visits.
7. Coordinating travel and accommodation arrangements and organizing work trips as needed.
8. Monitoring administrative requests and updating records and communication data.
9. Providing daily administrative support and contributing to improving work organization.

Skills

• Strong organizational skills that assist in managing time and resources effectively.
• Ability to communicate effectively with diverse teams and external parties.
• Good analytical skills to support informed decision-making based on data.
• Proficiency in using office software applications such as Microsoft Office.
• Ability to work under pressure and adapt to rapid changes.
• Project management skills to ensure tasks are completed on time.
• Critical thinking skills to develop innovative solutions for daily challenges.