Executive Secretary

ALESAYI HOLDING | العيسائي القابضة; Jeddah; On-site; SAR 89,000 - 156,000; Full time

Job summary

ALESAYI HOLDING | العيسائي القابضة is seeking a detail‑oriented administrative specialist to ensure smooth day‑to‑day operations. The role supports the Executive Committee by coordinating meetings, handling correspondence, and ensuring timely execution of all office tasks.

Responsibilities include calendar management, meeting preparation, minutes, document filing, and cross‑department coordination. A Bachelor’s degree and strong MS Office skills are required.

Qualifications

• Bachelor’s degree in administration or related field.
• Proficiency in MS Office programs (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manage and organize the daily calendar and schedule of the Executive Committee.
• Prepare meetings by sending invitations, setting agendas, and taking minutes.
• Follow up on meeting outcomes and ensure actions are completed by the responsible parties.
• Handle incoming calls, respond to inquiries, and direct them appropriately.
• Draft and format reports, letters, and internal/external communications.
• File and organize both physical and digital documents securely and efficiently.
• Coordinate with other administrative teams to support seamless operations.
• Perform general office duties such as printing, copying, and handling mail.

Skills

Calendar management

Communication skills

Organizational skills

Education

Bachelor’s degree in administration or related field

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

To provide comprehensive administrative support to ensure smooth day-to-day operations by coordinating meetings, handling correspondence, following up with departments, and ensuring efficient execution of all office and administrative tasks.

ROLES & RESPONSIBILITIES

• Manage and organize the daily calendar and schedule of the Executive Committee.
• Prepare meetings by sending invitations, setting agendas, and taking minutes.
• Follow up on meeting outcomes and ensure actions are completed by the responsible parties.
• Handle incoming calls, respond to inquiries, and direct them appropriately.
• Draft and format reports, letters, and internal/external communications.
• File and organize both physical and digital documents securely and efficiently.
• Coordinate with other administrative teams to support seamless operations.
• Perform general office duties such as printing, copying, and handling mail.

QUALIFICATIONS

• Bachelor’s degree in administration, Secretarial Studies, or any related field.
• Proficiency in computer use and MS Office programs (Word, Excel, PowerPoint, Outlook).