Administrative Coordinator

Imploy; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

Imploy is seeking an Administrative Coordinator to support daily operations and ensure smooth workflows across the organization. The role focuses on coordinating activities, managing documents and correspondence, and facilitating communication between departments.

The ideal candidate will be organized, detail-oriented, proficient with Microsoft Office, and capable of handling multiple tasks with deadlines. This position requires 1–3 years of experience and a Bachelor's degree in Business

Qualifications

• Bachelor's degree in Business Administration or related field.
• 1–3 years of experience in administrative coordination or similar role.
• Proficiency in Microsoft Office, especially Excel, Word, and PowerPoint.
• Strong organizational and time-management abilities.

Responsibilities

• Coordinate and follow up on daily administrative activities and operations.
• Organize, maintain, and archive physical and electronic files and documents.
• Prepare business letters, reports, presentations, and other administrative documents.
• Coordinate meetings, prepare agendas, record meeting minutes, and follow up on action items.
• Monitor assigned tasks and ensure they are completed within the required deadlines.
• Coordinate between different departments to ensure smooth workflow and effective communication.
• Manage and follow up on incoming and outgoing correspondence.
• Maintain and regularly update administrative databases, records, and documentation.
• Provide administrative support to internal teams and departments as needed.
• Contribute to improving administrative processes and procedures.
• Support internal projects and initiatives as required.
• Perform other administrative duties related to the role as assigned.

Skills

Organizational skills

Time management

Communication

Attention to detail

Multitasking

Problem solving

Coordination

Teamwork

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

We are looking for a highly organized and detail-oriented Administrative Coordinator to support daily administrative operations and ensure smooth and efficient workflow across the organization.

The ideal candidate will be responsible for coordinating administrative activities, managing documents and correspondence, following up on tasks, and supporting communication between different departments.

Key Responsibilities

• Coordinate and follow up on daily administrative activities and operations.
• Organize, maintain, and archive physical and electronic files and documents.
• Prepare business letters, reports, presentations, and other administrative documents.
• Coordinate meetings, prepare agendas, record meeting minutes, and follow up on action items.
• Monitor assigned tasks and ensure they are completed within the required deadlines.
• Coordinate between different departments to ensure smooth workflow and effective communication.
• Manage and follow up on incoming and outgoing correspondence.
• Maintain and regularly update administrative databases, records, and documentation.
• Provide administrative support to internal teams and departments as needed.
• Contribute to improving administrative processes and procedures.
• Support internal projects and initiatives as required.
• Perform other administrative duties related to the role as assigned.

Requirements

• Bachelor's degree in Business Administration or a related field.
• 1–3 years of experience in administrative coordination or a similar administrative role.
• Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to prioritize and manage multiple tasks effectively.
• Ability to work under pressure and meet deadlines.
• Strong follow-up, coordination, and problem-solving skills.
• Ability to work independently and effectively as part of a team.