Administrative Coordinator

Aims-Holding; Jeddah; Presencial; SAR 60.000 - 120.000; Jornada completa

Descripción de la vacante

Aims-Holding in Jeddah is seeking an organized Administrative Coordinator to support the Rasen Department. You will manage documents, coordinate tasks, and maintain confidentiality while ensuring timely completion of daily operations.

The role requires proficiency in MS Office, strong communication, and the ability to handle multiple tasks under pressure with attention to detail. Experience in real estate administration is a plus; we offer a professional environment and growth opportunities.

Formación

• Diploma or Bachelor’s degree in Business Administration or related field.
• Experience in administrative coordination or support; real estate sector preferred.

Responsabilidades

• Organize and maintain filing systems (physical and electronic) with archiving.
• Prepare, format, and coordinate administrative correspondence and reports.
• Track tasks, deadlines, and send reminders for timely completion.
• Coordinate meetings, agendas, and take minutes when required.
• Enter, update, and maintain data in approved systems.
• Collaborate with departments to ensure smooth workflow and communication.
• Follow up on contracts and documents, ensuring proper documentation and archiving.
• Provide admin support to the department and perform related duties.

Conocimientos

Microsoft Excel

Word processing

Outlook

PowerPoint

Time management

Communication

Confidentiality

Educación

Diploma or Bachelor's degree in Business Administration

Herramientas

MS Office

Descripción del empleo

ob Purpose

Provide comprehensive administrative and organizational support to the Rasen Department, ensuring the efficient execution of daily operations through effective document management, task coordination, team collaboration, and maintaining the accuracy and confidentiality of information while ensuring timely completion of work.

Key Responsibilities

• Organize and maintain both physical and electronic filing systems using a structured archiving process to ensure easy access to documents.
• Prepare, format, and coordinate administrative correspondence, reports, and official documents.
• Track assigned tasks, monitor deadlines, and send timely reminders to ensure completion.
• Coordinate meetings, prepare agendas, and record meeting minutes when required.
• Accurately enter, update, and maintain data within approved systems.
• Coordinate with different departments to facilitate smooth workflow and effective communication.
• Follow up on contracts and official documents, ensuring they are complete, properly documented, and securely archived.
• Provide administrative support to the department team and perform other related duties as assigned.

Qualifications

• Diploma or Bachelor's degree in Business Administration or a related field.
• Previous experience in an administrative coordination or administrative support role; experience within the real estate sector is preferred.

Required Skills

• Proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.
• Strong knowledge of electronic and physical document management and archiving systems.
• Excellent organizational and prioritization skills.
• Strong follow-up skills with the ability to ensure tasks are completed on schedule.
• High level of accuracy and attention to detail.
• Excellent communication and coordination skills.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Professionalism with a strong commitment to maintaining confidentiality.