Admin Specialist

Hanmiglobal-Saudi; Riyadh; On-site; SAR 42,000 - 60,000; Full time

Job summary

Hanmiglobal-Saudi is seeking an Admin Specialist to provide comprehensive administrative and office support to the project team in Riyadh. The role focuses on document management, meeting coordination, travel logistics, and daily operations in a fast-paced project environment.

The ideal candidate is highly organized, detail oriented, and able to handle multiple tasks while maintaining confidentiality. Strong English communication and proficiency with Microsoft Office are essential.

Qualifications

• Bachelor's degree or Diploma in Business Administration or related field.
• Minimum 3 years of administration or office management experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication in English; Arabic is an advantage.
• Proficient with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information professionally.

Responsibilities

• Manage daily administrative and office operations.
• Maintain project documentation, records, and filing systems.
• Coordinate meetings, prepare agendas, and record minutes.
• Handle correspondence, emails, and phone communications.
• Support document control processes and distribution.
• Arrange travel, accommodation, and logistics for project staff when required.
• Monitor office supplies and coordinate procurement requests.
• Assist in preparing reports, presentations, and other project-related documents.
• Coordinate with internal departments and external stakeholders to facilitate smooth operations.
• Ensure compliance with company policies and administrative procedures.
• Support onboarding activities for new employees and project personnel.
• Perform other administrative duties assigned by management.

Skills

Organizational skills

Time management

Communication

Confidentiality

Education

Bachelor's degree in Business Administration

Diploma in Business Administration

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Role Summary

The Admin Specialist is responsible for providing comprehensive administrative and office support to the project team. This role ensures efficient document management, coordination of meetings, office administration, correspondence handling, and support for daily operational activities. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks in a fast-paced project environment.

Key Responsibilities

• Manage daily administrative and office operations.
• Maintain and organize project documentation, records, and filing systems.
• Coordinate meetings, prepare agendas, and record meeting minutes.
• Handle incoming and outgoing correspondence, emails, and phone communications.
• Support document control processes and ensure proper document distribution.
• Arrange travel, accommodation, and logistics for project staff when required.
• Monitor office supplies and coordinate procurement requests.
• Assist in preparing reports, presentations, and other project-related documents.
• Coordinate with internal departments and external stakeholders to facilitate smooth operations.
• Ensure compliance with company policies and administrative procedures.
• Support onboarding activities for new employees and project personnel.
• Perform other administrative duties assigned by management.

Requirements

• Bachelor's degree or Diploma in Business Administration, Management, or a related field.
• Minimum 3 years of experience in administration, office management, or a similar role.
• Strong organizational and time-management skills.
• Excellent communication skills in English; Arabic is an advantage.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong attention to detail and problem-solving abilities.
• Experience working in project, construction, engineering, or consultancy environments is preferred.
• Ability to work independently and collaboratively within a team.