Operations & Records Coordinator

Aims-Holding; Jeddah; On-site; SAR 60,000 - 120,000; Full time

Job summary

Aims-Holding in Jeddah is seeking an organized Administrative Coordinator to support the Rasen Department. You will manage documents, coordinate tasks, and maintain confidentiality while ensuring timely completion of daily operations.

The role requires proficiency in MS Office, strong communication, and the ability to handle multiple tasks under pressure with attention to detail. Experience in real estate administration is a plus; we offer a professional environment and growth opportunities.

Qualifications

• Diploma or Bachelor’s degree in Business Administration or related field.
• Experience in administrative coordination or support; real estate sector preferred.

Responsibilities

• Organize and maintain filing systems (physical and electronic) with archiving.
• Prepare, format, and coordinate administrative correspondence and reports.
• Track tasks, deadlines, and send reminders for timely completion.
• Coordinate meetings, agendas, and take minutes when required.
• Enter, update, and maintain data in approved systems.
• Collaborate with departments to ensure smooth workflow and communication.
• Follow up on contracts and documents, ensuring proper documentation and archiving.
• Provide admin support to the department and perform related duties.

Skills

Microsoft Excel

Word processing

Outlook

PowerPoint

Time management

Communication

Confidentiality

Education

Diploma or Bachelor's degree in Business Administration

Tools

MS Office

Job description

Aims-Holding in Jeddah is seeking an organized Administrative Coordinator to support the Rasen Department. You will manage documents, coordinate tasks, and maintain confidentiality while ensuring timely completion of daily operations.

The role requires proficiency in MS Office, strong communication, and the ability to handle multiple tasks under pressure with attention to detail. Experience in real estate administration is a plus; we offer a professional environment and growth opportunities.