Office Manager

Elevatus; Jeddah; On-site; SAR 60,000 - 100,000; Full time

Job summary

Elevatus in Saudi Arabia is seeking an experienced Administrative Specialist to oversee office operations for the Executive or Department Head. You will manage calendars, coordinate meetings, handle correspondence, and supervise junior clerical staff.

The role requires strong English communication, excellent computer skills (MS Office), and a Bachelor's degree in Administration with at least three years of experience, preferably in healthcare.

Qualifications

• Minimum 3 years in an administrative position, preferably in a healthcare field.
• Bachelor's degree in Administration or related field.
• Excellent command of oral and written English; Arabic preferred.

Responsibilities

• Organizes and implements office operations and procedures.
• Oversees administrative activities to ensure smooth operation.
• Manages calendars and scheduling for executives.
• Prepares reports, presentations, and documents as required.
• Maintains filing systems, correspondence, and records.
• Transcribes, formats, and distributes meeting minutes.
• Coordinates office supplies and repairs as needed.
• Trains junior clerical staff and supervises tasks.

Skills

MS Excel

MS Outlook

MS Word

MS PowerPoint

Analytical skills

Problem-solving

Interpersonal skills

Customer care

Record keeping

Education

Bachelor's degree in Administration

Job description

Job Purpose:
Responsible for overseeing office administrative operations for the assigned Executive, Chief, or Departmental Head. This role provides high-level administrative support, manages information requests, and supervises and trains junior clerical staff to ensure smooth office operations and efficient task management.

Key Responsibilities and Duties:

• Organizes and implements office operations and procedures, including correspondence management, filing systems, and office workflows.
• Oversees and coordinates administrative activities, ensuring the smooth functioning of the office environment.
• Prioritizes office management tasks, addressing urgent matters promptly and ensuring their efficient handling.
• Provides comprehensive administrative support, including scheduling meetings, managing correspondence, handling visitors, and routing calls as necessary.
• Manages appointment calendars for the designated team or department leader, resolving scheduling conflicts and ensuring efficient time management.
• Prepares reports, presentations, and other documents as required, ensuring accuracy and timely delivery.
• Distributes meeting agendas and relevant materials, takes minutes during meetings as requested, and ensures that all necessary follow-up actions are taken.
• Ensures timely finalization, approval, and distribution of meeting minutes to relevant stakeholders.
• Follows up on action items and resolutions from meetings, ensuring that tasks are completed and issues are addressed.
• Contributes to team objectives by providing support for related tasks and projects as needed, ensuring project timelines are met.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics as required.
• Maintains the office environment by ensuring its proper and safe condition and arranging for necessary repairs and supply orders.
• Creates or modifies documents using various applications (e.g., Word, Excel, PowerPoint) and maintains relevant databases to ensure information accuracy and accessibility.
• Other duties as assigned within the scope of the job.

Requirements

Skills and Abilities:

• Good computer skills and data entry ability in MS Excel, MS Outlook, MS Word, and MS PowerPoint.
• Good analytical and problem-solving skills.
• Good interpersonal and customer care skills.
• Good and accurate records keeping.

Experience:

• Minimum of 3 years in an administrative position, preferably in a healthcare field.

Education:

• Bachelor's degree in Administration or related field.

Language:

• Excellent command of oral and written English and prefer Arabic.

Licenses / Certifications:

• N/A

Summary

Experience Required:

3 year(s) minimum

Required Skills

good analytical and problem-solving skills good interpersonal and customer care skills good computer skills and data entry ability in ms excel, outlook, word, and powerpoint good and accurate records keeping

Languages

AR - Full Professional Proficiency en - Full Professional Proficiency