Administrative Assistant

Golden Elite catering services; Saudi Arabia; On-site; SAR 67,000 - 112,000; Full time

Job summary

Golden Elite Catering Services is seeking a highly organized Administrative Assistant with strong Project Management experience to support senior management and ensure the smooth execution of administrative and operational activities.

The role requires coordinating multiple projects, preparing reports and meetings, managing calendars, travel, and communications, while handling confidential information with discretion in a fast-growing aviation hospitality environment.

Qualifications

• Bachelor's degree in Business Administration, Project Management, or related field.
• Minimum 3 years of experience in Administrative Support, Executive Assistance, or Project Coordination.
• Strong knowledge of Project Management principles and project tracking.
• Excellent organizational, planning, and multitasking skills.
• English fluency; Arabic is an advantage.
• Excellent communication and stakeholder management abilities.
• Proficiency in Microsoft Office and project management tools.

Responsibilities

• Provide comprehensive administrative support to senior management.
• Coordinate and track multiple projects, ensuring deadlines and deliverables.
• Prepare reports, presentations, agendas, and minutes.
• Manage calendars, meetings, travel and business correspondence.
• Maintain records and company documentation.
• Coordinate with cross-functional teams to support operations.
• Assist in developing and improving administrative processes.
• Handle confidential information with discretion.
• Support procurement and vendor coordination as required.

Skills

Administrative support

Project coordination

Stakeholder management

Calendar management

Multitasking

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Microsoft Project

Asana

Monday.com

Trello

Job description

Golden Elite Catering Services (GECS) is seeking a highly organized and proactive Administrative Assistant with strong Project Management experience to support senior management and ensure the smooth execution of administrative and operational activities.

Key Responsibilities

• Provide comprehensive administrative support to senior management.
• Coordinate and track multiple projects, ensuring deadlines and deliverables are met.
• Prepare reports, presentations, meeting agendas, and minutes.
• Monitor project progress and follow up with internal and external stakeholders.
• Manage calendars, meetings, travel arrangements, and business correspondence.
• Maintain accurate records, filing systems, and company documentation.
• Coordinate with cross-functional teams to support daily operations and business initiatives.
• Assist in developing and improving administrative processes and workflows.
• Handle confidential information with professionalism and discretion.
• Support procurement, vendor coordination, and other operational tasks as required.
• Professional and collaborative work environment.
• Career growth and development opportunities.
• Opportunity to be part of a fast-growing aviation hospitality company.

Requirements

• Bachelor's degree in Business Administration, Project Management, or a related field.
• Minimum 3 years of experience in Administrative Support, Executive Assistance, or Project Coordination.
• Strong knowledge of Project Management principles and project tracking.
• Excellent organizational, planning, and multitasking skills.
• Strong communication and stakeholder management abilities.
• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Experience with project management tools such as Microsoft Project, Asana, Monday.
  com, Trello, or similar is an advantage.
• Excellent command of English (written and spoken); Arabic is an advantage.
• Ability to work under pressure and manage multiple priorities.