Administrative Assistant

Taj HR; Saudi Arabia; On-site; SAR 66,960 - 100,440; Full time

Job summary

Taj HR in Saudi Arabia announces an opening for an Administrative Assistant to ensure smooth office operations and support executives. The role emphasizes handling daily administrative tasks, coordination, and maintaining organization.

The ideal candidate is organized, proactive, efficient, and fluent in English, bringing experience in general and executive support, documentation, and communication across internal and external stakeholders.

Qualifications

• Diploma in a relevant field.
• Minimum 4 years of professional experience.
• Background with Technical & Training Institutes OR Oil & Gas / EPC companies; GCC experience preferred.
• Strong command of written and spoken English.

Responsibilities

• General & Executive Support: Provide general administrative support to the team, including managing special projects, conducting research, and handling ad hoc requests.
• English Communication & Correspondence: Answer phones, direct calls, take messages, and manage professional written and verbal correspondence with strong English skills.
• Document Preparation: Draft, format, and edit documents such as reports, presentations, and official letters in English.
• Financial Oversight: Track and manage expenses, process invoices, and assist with budget monitoring and reporting.
• Data Management: Input and update data in various systems, such as databases or spreadsheets, and maintain accurate records.
• Meetings & Schedules: Organize and maintain schedules for management or team members (including booking meetings, appointments, and travel arrangements), prepare meeting materials, take minutes, and follow up on action items.
• Event Coordination: Coordinate events, from small meetings to larger corporate events, including participant communication.
• Stakeholder Support: Respond to inquiries and provide general support to relevant internal and external stakeholders.

Skills

English communication

Organization

Time management

Verbal communication

Written communication

Attention to detail

Technical proficiency

Problem-solving

Teamwork

Adaptability

Education

Diploma in relevant field

Job description

Job Announcement: Administrative AssistantCompany Overview A premier contracting organization operating under an established international group founded in 1977.

The group provides comprehensive services across General Contracting, Heavy Equipment Rental, Local Staffing & Outsourcing, Overseas Recruitment, Project Support, and Oilfield Supplies.

Job Summary An Administrative Assistant must ensure smooth office operations by handling daily administrative tasks, supporting executives, and maintaining organization.

Responsibilities include scheduling, communication, document preparation, and office management.

The ideal candidate is organized, proactive, efficient, and fluent in English, contributing to overall team productivity.

• Key Responsibilities General & Executive Support: Provide general administrative support to the team, including managing special projects, conducting research, and handling ad hoc requests.
• English Communication & Correspondence: Answer phones, direct calls, take messages, and manage professional written and verbal correspondence with strong English skills.
• Document Preparation: Draft, format, and edit documents such as reports, presentations, and official letters in English.
• Financial Oversight: Track and manage expenses, process invoices, and assist with budget monitoring and reporting.
• Data Management: Input and update data in various systems, such as databases or spreadsheets, and maintain accurate records.
• Meetings & Schedules: Organize and maintain schedules for management or team members (including booking meetings, appointments, and travel arrangements), prepare meeting materials, take minutes, and follow up on action items.
• Event Coordination: Coordinate events, from small meetings to larger corporate events, including participant communication.
• Stakeholder Support: Respond to inquiries and provide general support to relevant internal and external stakeholders.
• Communication Networks Internal Communication: Executives, managers, team members, HR, Finance, IT Support, Facilities Management, and Procurement.
• External Communication: Service providers and suppliers.
• Requirements & Qualifications Education: Diploma in a relevant field.
• Minimum 4years of professional experience.
• Background working with Technical & Training Institutes (as a trainer or administrator) OR within Oil & Gas / EPC companies .
• GCC experience is preferred.
• Language Skills: Strong command of written and spoken English.
• Core Competencies: Organization, time management, verbal & written communication, attention to detail, technical proficiency, problem-solving, teamwork, and adaptability.