Administration Specialist

confidential; Riyad Al Khabra; On-site; SAR 78,000 - 123,000; Full time

Job summary

Confidential is seeking an Administrative Operations Associate to execute daily administrative procedures, organize correspondence, and maintain records. The role requires practical experience with administrative processes and strong MS Office skills, along with fluency in Arabic and English.

You will coordinate with multiple departments to meet administrative needs, monitor meetings and schedules, and help improve procedures.

Qualifications

• Bachelor-level education in business or public administration is required.
• Hands-on experience with administrative operations and records.
• Proficiency in Office applications and document handling.
• Strong fluency in Arabic and English.

Responsibilities

• Execute and monitor daily administrative procedures and operations.
• Prepare and organize correspondence, letters, and administrative reports.
• Maintain and organize documents, files, and administrative records.
• Track administrative requests and transactions, ensuring timely completion.
• Coordinate with various departments to meet administrative needs.
• Monitor schedules and meetings, preparing meeting minutes as needed.
• Track office supplies and coordinate with vendors and service providers.
• Input and update administrative data and records.
• Prepare periodic administrative reports and schedules.
• Monitor contracts and administrative services based on work nature.
• Contribute to improving administrative procedures and processes.
• Adhere to company policies and internal procedures.

Skills

Microsoft Office

Document management

Reporting

Arabic & English bilingual

Education

Bachelor's degree in Business Administration, Public Administration, or a related field

Job description

• Execute and monitor daily administrative procedures and operations.
• Prepare and organize correspondence, letters, and administrative reports.
• Maintain and organize documents, files, and administrative records.
• Track administrative requests and transactions, ensuring timely completion.
• Coordinate with various departments to meet administrative needs.
• Monitor schedules and meetings, preparing meeting minutes as needed.
• Track office supplies and coordinate with vendors and service providers.
• Input and update administrative data and records.
• Prepare periodic administrative reports and schedules.
• Monitor contracts and administrative services based on work nature.
• Contribute to improving administrative procedures and processes.
• Adhere to company policies and internal procedures.

Skills

• Bachelor's degree in Business Administration, Public Administration, or a related field.
• Practical experience in administrative operations.
• Good knowledge of administrative procedures and document organization.
• Proficiency in Microsoft Office, especially Word, Excel, and PowerPoint.
• Ability to prepare administrative reports and correspondence.
• Fluency in Arabic and English.