Admin Assistant

Matar Al Baqmi Holding Company; Saudi Arabia; On-site; SAR 40,000 - 60,000; Full time

Job summary

A reputable organization in Saudi Arabia is seeking an Admin Assistant to provide critical administrative and clerical support for efficient office operations. Responsibilities include managing correspondence, scheduling meetings, preparing reports, and maintaining organized filing systems. The ideal candidate will have a Bachelor's degree in Business Administration, 1-3 years of relevant experience, and strong proficiency in MS Office. Excellent communication skills and the ability to effectively prioritize tasks are essential for success in this role.

Qualifications

• 1–3 years of experience in administrative or office support roles.
• Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.

Responsibilities

• Manage and organize daily administrative tasks.
• Handle incoming and outgoing correspondence.
• Schedule meetings and travel arrangements.
• Prepare reports and presentations.
• Maintain office supplies inventory.

Skills

MS Office proficiency

Written communication

Verbal communication

Organizational skills

Interpersonal skills

Time-management

Education

Bachelor’s degree in Business Administration

Job description

Job Role The Admin Assistant is responsible for providing administrative and clerical support to ensure efficient day-to-day office operations. The role supports management and staff by handling correspondence, coordinating schedules, preparing documents, and maintaining organized filing systems.

Accountabilities

• Manage and organize daily administrative tasks, including filing, scanning, and data entry.
• Handle incoming and outgoing correspondence (emails, letters, phone calls).
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and basic documentation as required.
• Maintain office supplies inventory and coordinate with vendors when needed.
• Assist in organizing internal events, workshops, and staff meetings.
• Support HR and other departments with administrative tasks as assigned.
• Ensure proper documentation control and maintain confidential records securely.
• Greet visitors and provide professional front-desk support when required.
• Follow company policies and procedures to ensure smooth office operations.

Qualifications

• Bachelor’s degree in Business Administration or related field (preferred).
• 1–3 years of experience in administrative or office support roles.
• Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail.
• Ability to handle multiple tasks and prioritize effectively.
• Professional attitude with strong interpersonal skills.
• Ability to work independently and maintain confidentiality.
• Time-management skills and ability to meet deadlines.