Academic Coordinator

BMC; Dammam; On-site; SAR 67,000 - 112,000; Full time

Job summary

BMC in Dammam is seeking an Academic Coordinator to provide administrative and operational support to the Office of Academic Affairs. The role ensures smooth scheduling, faculty support, examinations, documentation, and accreditation activities.

You will liaise with academic programs, faculty, students and admin departments while maintaining confidentiality and accuracy, upholding university processes in a fast-paced environment.

Qualifications

• Bachelor's degree in a related field as listed.
• Strong organizational and multitasking skills are essential.
• Excellent written and verbal communication in Arabic and English.
• Strong interpersonal and customer service skills.
• Proactive problem-solving, reliability, flexibility, and teamwork allowed.

Responsibilities

• Support planning of academic schedules, classroom utilization, and venue assignments.
• Coordinate recruitment, onboarding, documentation, and timekeeping for part-time faculty.
• Assist with examinations, including online and paper-based tests and marking.
• Maintain accurate academic records and documentation; ensure confidentiality.
• Help with accreditation activities, documentation, evidence management, and audits.
• Attend meetings and document minutes; follow up on action items.

Skills

Organizational skills

Multitasking

Written & verbal communication

Interpersonal skills

Customer service

Problem-solving

Reliability & teamwork

Education

Bachelor's degree in Business Administration, Education, Health Administration, or a related field

Tools

Microsoft Office

Job description

Dammam, Saudi Arabia | Posted on 11/03/2026

The Academic Coordinator provides comprehensive administrative and operational support to the Office of Academic Affairs. This role ensures the smooth execution of academic processes, including scheduling, faculty support, examinations, documentation, and accreditation activities. The Academic Coordinator serves as a key liaison between academic programs, faculty, students, and administrative departments while maintaining high standards of accuracy, confidentiality, and compliance.

Key Responsibilities

Academic Operations & Coordination

• Support the planning and coordination of academic schedules, classroom utilization, and venue assignments.
  
• Serve as a resource for students and faculty regarding academic policies, procedures, and regulations.
  
• Coordinate communication between academic programs and the Academic Affairs Office.
  

Documentation & Records Management

• Maintain accurate and up-to-date academic records, databases, and documentation.
  
• Draft, edit, proofread, and format official correspondence, reports, and documents.
  
• Handle confidential academic information with discretion and professionalism.
  

Student Support

• Manage all processes related to the Student Excuses Committee, including documentation, communication, and filing.
  
• Guide students on academic office procedures and available services.
  

Faculty Support

• Coordinate recruitment, onboarding, documentation, and timekeeping activities for part-time faculty.
  
• Facilitate faculty communication, scheduling, and administrative support requirements.
  

Examination Coordination

• Support examination preparation activities, including:
  • Uploading student lists
    
  • Coordinating iPad and laboratory allocations
    
  • Preparing seating plans and supporting control room operations
    
• Assist with both online and paper-based examinations, including technical support and electronic marking activities.
  
• Ensure examination processes are conducted with integrity, accuracy, and confidentiality.
  

Accreditation & Quality Assurance

• Support NCAAA accreditation activities through documentation, evidence management, and data collection.
  
• Participate in curriculum reviews, quality assurance initiatives, audits, and committee activities as assigned.
  

Meetings & Committee Support

• Attend departmental and cross-functional meetings and document meeting minutes when required.
  
• Follow up on action items related to Academic Affairs initiatives.
  

General Administrative Support

• Address urgent academic matters in a timely and professional manner.
  
• Collaborate effectively with internal departments to support academic operations.
  
• Perform additional duties assigned by the Academic Affairs Manager.
  

Requirements

• Bachelor's degree in Business Administration, Education, Health Administration, or a related field.
  
• Minimum of 1–3 years of experience in an academic or administrative role, preferably within a higher education institution.
  
• Strong organizational and multitasking skills.
  
• Excellent written and verbal communication skills in both Arabic and English.
  
• Proficiency in Microsoft Office and general office systems.
  
• Ability to maintain confidentiality and handle sensitive information appropriately.
  
• Knowledge of academic systems and university processes is preferred.
  
• High attention to detail and accuracy.
  
• Ability to work independently and collaboratively in a fast-paced environment.
  
• Strong interpersonal and customer service skills.
  
• Proactive problem-solving approach and positive attitude.
  
• Reliability, flexibility, professionalism, and teamwork orientation.