Administrative Support Officer

Islamic Development Bank; Jeddah; Sur place; SAR 67 000 - 134 000; Plein temps

Résumé du poste

Islamic Development Bank in Jeddah is seeking an organized Administrative Assistant to provide front-office coordination, meetings support, and efficient handling of routine operations. You will manage agendas, minutes, and official records, coordinate with divisions, and ensure timely execution of priorities in a dynamic environment.

The role requires attention to detail, strong communication, and proficiency with Microsoft Office while maintaining discretion with sensitive information.

Qualifications

• Bachelor's degree required in Business Administration, Management or related field

Responsabilités

• Provide administrative coordination front-office support and ensure timely execution of operations
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Connaissances

Strong organizational skills

Time-management

Professional correspondence

Meeting minutes

Stakeholder coordination

Attention to detail

Office software

Formation

Bachelor's degree in Business Administration or related field

Outils

Microsoft Office Suite

Description du poste

OVERVIEW

Complex DG - Global Practice amp Partnerships Department Resilience and Climate Action Division Section Resilience and Climate Action Department Front Office Country Saudi Arabia Location Jeddah HQ Closing Date 8-Nov-2026

Job Purpose

To provide comprehensive administrative coordination front-office and logistical support to the Resilience and Climate Action Department ensuring the smooth and timely execution of departmental operations meetings missions records and priority assignments

KEY ACCOUNTABILITIES

• Serve as the Department Director s Administrative Assistant and provide administrative and coordination support to the Department
• Serve as the Rapporteur for departmental meetings including preparing agendas recording minutes tracking agreed actions and maintaining official records
• Serve as the Department Time Coordinator and support compliance with applicable attendance and time-management policies
• Manage the Department Director s Front Office operations including monitoring departmental budget performance coordinating mission requests and supporting related administrative processes
• Manage office stationery and supplies and ensure their timely availability
• Monitor and follow up on staff missions Back-to-Office Report BTOR submissions and mission settlement processes
• Manage logistical and administrative arrangements for visiting delegations and official guests
• Coordinate with all Divisions on departmental matters and facilitate effective communication information flow and collaboration
• Follow up on urgent and high-priority assignments from Department leadership to support timely action and resolution
• Undertake ad-hoc assignments and special tasks as directed by the Department Director

KEY SKILLS

• Strong organizational coordination and time-management skills
• Effective written and verbal communication skills including professional correspondence and meeting minutes
• Ability to prioritize urgent assignments track actions and follow through to completion
• Strong interpersonal skills and ability to coordinate effectively across Divisions and with internal and external stakeholders
• Attention to detail accuracy discretion and the ability to handle sensitive information appropriately
• Proficiency in Microsoft Office applications including Word Excel PowerPoint Outlook and Teams
• Working knowledge of administrative processes related to budgets missions travel settlements records management and office logistics
• Adaptability and ability to work effectively in a dynamic deadline-driven environment

Languages English Mandatory

ACADEMIC AND PROFESSIONAL QUALIFICATION

Bachelor s degree in Business Administration, Management, Public Administration, Office Administration, or a related field. Minimum of one year of relevant work experience in administrative support, office coordination, executive assistance, or a related area.