Office Manager

BMC; Jeddah; On-site; SAR 112,000 - 201,000; Full time

Job summary

BMC, based in Jeddah, Saudi Arabia, seeks an Office Manager to support the COO and executive team with high‑level administrative, coordination, and organizational duties. The role covers day‑to‑day office operations, executive communications, and project coordination across departments.

You will manage COO scheduling, prepare documents and reports, take minutes, and coordinate internal meetings. The position also involves basic graphic design for reports and support for interior design elements

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 3+ years of experience in an executive administrative or office management role.
• Proficiency in Microsoft Office Suite and basic graphic design tools (Canva, PowerPoint, Adobe Suite).
• Strong written and verbal communication skills (English and Arabic preferred).
• Excellent organizational and time management abilities.

Responsibilities

• Manage daily operations of the COO's office, including scheduling, correspondence, and document preparation.
• Coordinate internal meetings, take minutes, and follow up on action items.
• Maintain confidentiality of sensitive information and communications.
• Serve as a liaison between departments, the COO’s office, and external stakeholders.
• Prepare and compile executive reports, presentations, and meeting materials.
• Support documentation, data entry, and file management systems (digital and physical).
• Track deadlines, KPIs, and office workflows.
• Provide graphic design support for internal reports, invitations, and announcements.
• Coordinate with vendors, facilities teams, or contractors on interior design elements for office upgrades or events.
• Assist with event planning and college functions.
• Manage inventory and procurement of office supplies.

Skills

Communication

Organization & Time Management

Microsoft Office

Education

Bachelor’s degree in Business Administration/Office Management

Tools

Canva

PowerPoint

Adobe Suite

Job description

Jeddah, Saudi Arabia

The Office Manager will provide high-level administrative, coordination, and organizational support to the COO and the executive team. This role requires a dynamic individual who can manage day-to-day office operations, assist in executive communications and reporting, and support project coordination, including basic graphic and interior design tasks relevant to the institution's environment.

Key Responsibilities:

Executive Support & Office Management

Manage daily operations of the COO's office, including scheduling, correspondence, and document preparation.

Coordinate internal meetings, take minutes, and follow up on action items.

Maintain confidentiality of sensitive information and communications.

Serve as a liaison between departments, the COO’s office, and external stakeholders.

Administrative & Reporting Duties

Prepare and compile executive reports, presentations, and meeting materials.

Support documentation, data entry, and file management systems (both digital and physical).

Track deadlines, key performance indicators, and office workflows.

Design & Project Coordination

Provide basic graphic design support for internal reports, presentations, invitations, and announcements.

Coordinate with vendors, facilities teams, or contractors on interior design elements related to office upgrades or college events.

Maintain the aesthetic and functional quality of executive workspaces.

Other Duties

Assist with event planning and college functions coordinated by the executive office.

Manage inventory and procurement of office supplies for executive teams.

Perform additional duties as assigned by the COO.

Requirements

Required:

Bachelor’s degree in Business Administration, Office Management, or a related field.

3+ years of experience in an executive administrative or office management role.

Proficiency in Microsoft Office Suite and basic graphic design tools (e.g., Canva, PowerPoint, Adobe Suite).

Strong written and verbal communication skills (English and Arabic preferred).

Excellent organizational and time management abilities.

Preferred:

Experience working in an academic or medical environment.

Familiarity with interior design principles or project coordination.

Knowledge of document/report formatting for executive and institutional use.

Professionalism and discretion.

Attention to detail and problem-solving ability.

Adaptability and initiative.

High degree of cultural and interpersonal sensitivity.