Remote Real Estate Transaction Coordinator & Admin Pro

Jobgether; Portugal; Remote; EUR 32,000 - 65,000; Full time

Benefits offered by this job

Weekly payments for completed services

Access to multiple client engagements

Remote working with U.S.-based teams

Training and upskilling opportunities

Job summary

Jobgether is seeking a Real Estate Transaction Coordinator Virtual Assistant based in Portugal to support U.S.-based real estate professionals. You will manage residential and commercial transactions from contract through closing, oversee timelines, collect signatures, and ensure compliance across multiple files.

You will coordinate with agents, lenders, title and escrow companies, while maintaining accurate records and providing MLS and listing support.

Qualifications

• Previous hands-on experience in real estate transaction coordination.
• Experience supporting U.S.-based real estate transactions and knowledge of contract-to-close.
• Strong document review and transaction file-management skills.

Responsibilities

• Manage real estate transactions from executed contract through closing.
• Coordinate communication between agents, clients, lenders, title and escrow companies.
• Monitor deadlines, signatures and milestones; ensure compliance with procedures.
• Maintain organized transaction files; update MLS and listing information.
• Provide listing support, documentation and administrative workflow across active files.
• Communicate professionally with all stakeholders and manage multiple deadlines.

Skills

English proficiency

Attention to detail

Organizational skills

Communication skills

Remote work

Spanish-English bilingual

Tools

SkySlope

Dotloop

Brokermint

ZipForms

DocuSign

MLS platforms

Follow Up Boss

kvCORE

Microsoft Office

Google Workspace

ClickUp

Trello

Asana

Job description

Jobgether is seeking a Real Estate Transaction Coordinator Virtual Assistant based in Portugal to support U.S.-based real estate professionals. You will manage residential and commercial transactions from contract through closing, oversee timelines, collect signatures, and ensure compliance across multiple files.

You will coordinate with agents, lenders, title and escrow companies, while maintaining accurate records and providing MLS and listing support.