Team Assistant

Engel & Völkers West Coast & Sintra; Sintra; On-site; EUR 24,000 - 35,000; Full time

Benefits offered by this job

Inclusion in a global team

Ongoing training through Engel & Völkers Academy

Job summary

Join Engel & Völkers West Coast & Sintra as a Team Assistant where you'll support operations in a dynamic real estate office. This role involves handling client inquiries, preparing reports, and ensuring compliance documentation is accurate. Ideal candidates are highly organized, proactive, and fluent in both English and Portuguese, thriving in a fast-paced environment.

Qualifications

• Fluent in English and Portuguese; additional languages are a plus.
• Previous administrative experience, preferably in an international company.
• Creative, motivated, and able to thrive in high-pressure environments.

Responsibilities

• Handle calls and client inquiries professionally.
• Support Sales with property materials and CRM updates.
• Coordinate internal/external events and maintain office supplies.

Skills

Time Management

Attention to Detail

Communication

Tech-savvy

Proactive

Education

University degree

Tools

Google Workspace

Job description

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Direct message the job poster from Engel & Völkers West Coast & Sintra

Engel & Völkers, a global leader in premium real estate with over 48 years of experience and more than 1,000 offices in 35 countries, is seeking aTeam Assistantto join our Sintra office.

In this key role, you’ll support the Office Manager and Real Estate Advisors with various administrative tasks to ensure smooth daily operations. We’re looking for someone highly organized, detail-oriented, and proactive—ready to contribute to our team’s success with professionalism and a hands-on mindset.

Key Responsibilities:

• Handle calls and client inquiries professionally
• Reach out to client leads and send exposés before assignment
• Support Sales with property materials (photos, floor plans, documents) and CRM updates
• Prepare monthly reports and property brochures (exposés)
• Ensure all property and compliance documentation is accurate and up to date
• Co-ordinte documentation for money landering requirements of both buyer and seller
• Prepare partnership agreements
• Assist with quarterly compliance documentation and IMPIC reporting
• Coordinate internal/external events and maintain office supplies
• Manage key cabinet, meeting room bookings, and office tidiness

Key Skills and Characteristics:

• Highly organizedwith excellent time management and multitasking skills
• Exceptional attention to detailwith a commitment to delivering accurate and high-quality work
• Focused and reliable, ensuring timely completion of tasks without constant supervision
• Tech-savvy, comfortable using real estate CRM systems, listing platforms, and Google Workspace
• Strong communicator, both written and verbal, with a professional telephone manner
• Discreet and professional, able to handle confidential information with integrity
• Proactive and resourceful, always looking for ways to streamline tasks and improve processes

About You:

• University degree
• Previous administrative experience, preferably in aninternational company
• Fluent inEnglish and Portuguese(additional European languages are a plus)
• Aproactive and independentworker who thrives in a fast-paced, high-pressure environment
• Organized, flexible, and willing to take a hands-on approach to any task
• High levels ofcustomer serviceorientation and professional interpersonal skill
• Creative,resolute, andhighly motivatedwith a strong sense of ownership and initiative

We Offer:

• Inclusion in a global team
• Ongoing training through Engel & Völkers Academy

Join our professional and collaborative team where your contributions will directly support business success. If you’re passionate about real estate, enjoy delivering excellent service, and thrive on structure and precision, we’d love to hear from you.

Interested in Joining Us?

Please submit your application in English [e-mail]

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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