Administrative Assistant for Smooth Office Operations

Core Code io; Mangualde; Presencial; EUR 13 000 - 20 000; Tempo integral

Resumo da oferta

Core Code io in Portugal is seeking an Office Assistant to provide administrative support and help ensure daily office operations run smoothly. The role focuses on organizing files, managing schedules, handling communications, data entry, and assisting with reports, invoices, and onboarding.

The ideal candidate is detail-oriented, professional, and capable of working independently while supporting remote or in-office teams. Strong organizational and communication skills are essential.

Qualificações

• Experience in office administration or administrative support.
• Strong computer and digital skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate with remote or office-based teams.
• Reliable internet connection and setup for remote work when applicable.

Responsabilidades

• Provide general administrative support to managers and team members.
• Organize and maintain digital and physical files, documents, records, and databases.
• Manage routine emails, messages, calls, and administrative requests.
• Assist with scheduling meetings, appointments, and team activities.
• Prepare, format, and update reports, documents, spreadsheets, and presentations.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Monitor deadlines, tasks, and follow-ups to ensure timely completion.
• Assist with invoices, expenses, orders, and other administrative records when required.
• Support office supplies, equipment, and other routine office-related needs.
• Assist with organizing meetings, events, and internal activities.
• Maintain accurate and up-to-date administrative records.
• Support onboarding and other internal administrative processes when required.
• Identify administrative issues and assist with practical solutions.
• Maintain confidentiality when handling sensitive company and business information.

Conhecimentos

Organizational skills

Time management

Communication skills

Attention to detail

Data entry

Document management

Remote collaboration

English proficiency

Ferramentas

Google Workspace

Microsoft Office

Descrição da oferta de emprego

Core Code io in Portugal is seeking an Office Assistant to provide administrative support and help ensure daily office operations run smoothly. The role focuses on organizing files, managing schedules, handling communications, data entry, and assisting with reports, invoices, and onboarding.

The ideal candidate is detail-oriented, professional, and capable of working independently while supporting remote or in-office teams. Strong organizational and communication skills are essential.