People Operations & Office Manager

Hey Harper; Lisboa; Presencial; EUR 30.000 - 42.000; Jornada completa

Descripción de la vacante

Hey Harper is seeking an Office Manager to oversee all aspects of the office environment, from procurement to events, HR support, and policy development. You will coordinate payroll-related tasks, onboarding/offboarding support, and keep SOPs up to date.

The role requires at least 2 years in office management or HR, strong communication and negotiation abilities, and fluency in Portuguese and English. Based in Lisbon with onsite duties and opportunities to improve office life at Hey Harper.

Formación

• At least 2 years of experience in office management or HR role.
• Adequate social, communication, and negotiation skills.
• Ability to read and understand a balance sheet.
• Problem solving attitude.
• Self-reliance, reliability, and conscientiousness.
• Independent, reliable and responsible working style.
• At least full working proficiency in both Portuguese and English.

Responsabilidades

• Manage stationery and consumables orders.
• Coordinate building maintenance and service providers.
• Supervise office furniture and layout for efficiency.
• Organize company events (e.g., Christmas Dinner, Summer Lunch, Hey Harper Retreat).
• Handle correspondence, scanning, filing, and mail distribution.
• Archive paper documentation when needed.
• Develop and maintain SOPs and internal policies.
• Oversee office budgets and expenses, identify cost-saving opportunities.
• Ensure tidiness and stock of workspaces.

Conocimientos

Office management experience

HR experience

Communication skills

Negotiation skills

Portuguese & English bilingual

Descripción del empleo

Hey Harper is seeking an Office Manager to oversee all aspects of the office environment, from procurement to events, HR support, and policy development. You will coordinate payroll-related tasks, onboarding/offboarding support, and keep SOPs up to date.

The role requires at least 2 years in office management or HR, strong communication and negotiation abilities, and fluency in Portuguese and English. Based in Lisbon with onsite duties and opportunities to improve office life at Hey Harper.