HR & Office Operations Specialist (Lisbon, On-site)

Xpertsoft

Lisboa

Sur place

EUR 28 000 - 36 000

Plein temps

14 jours+

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Résumé du poste

Xpertsoft is seeking an experienced Office Manager to join our Lisbon-based team. The role covers HR administration, office operations, and cross-functional support across IT, finance, and facilities.

The ideal candidate will manage HRIS, onboarding, relocation, and vendor relationships, ensuring compliance with Portuguese labour law and health & safety standards while delivering proactive, service-oriented support.

Qualifications

3+ years in Office Management, HR Administration or similar.
Good knowledge of Portuguese labor law and health & safety requirements.
Experience with HRIS and employee records management.
Experience in onboarding, relocation support, employee benefits, and HR operational processes.
Experience in office administration, vendor management, and workplace coordination.
Strong organizational and multitasking skills with the ability to prioritize in a fast-paced environment.
Strong communication and interpersonal skills with a service-oriented mindset.
High level of professionalism and ability to handle confidential information.
Strong problem-solving skills and attention to detail.
Ability to work independently and proactively drive initiatives forward.
Good budgeting and reporting capabilities.
Fluent English communication skills, written and spoken.
Proficiency in Google Workspace, Microsoft Office, and HR systems.

Responsabilités

Keep company policies updated and compliant.
Manage HRIS systems and maintain accurate employee records.
Support relocation, onboarding, and HR-related projects.
Assist recruitment processes, including candidate coordination and hiring support.
Coordinate employer branding initiatives, including internal activities and social media-related projects.
Organize in-house and off-site events, celebrations, conferences, and team-building activities.
Provide support and guidance to employees and visitors.
Arrange business travel, including flights, accommodation, visas, and logistics.
Address employee relations matters, including workplace complaints and HR-related concerns.
Support the administration of training, employee benefits, performance, recognition, and feedback programs.
Prepare reports for salary calculations and support payroll-related processes.
Track HR and team event budgets.
Promote diversity and inclusion initiatives across the organization.
Manage front desk and office administration tasks, including greeting guests, handling deliveries, answering calls, and ordering office supplies.
Ensure workplace health & safety compliance and office space management.
Manage relationships with office vendors, suppliers, landlord, cleaners, catering, and security services.
Coordinate office-related needs with the IT department and manage office equipment.
Monitor office General & Administrative (G&A) budget and reporting.
Maintain office logistics, including access cards, parking systems, and workplace organization.
Ensure a smooth and efficient office environment, including additional administrative support when required.
Take care of office wellbeing elements, including office plants and workspace atmosphere.