Office Manager & HR

Hey Harper; Lisboa; On-site; EUR 30,000 - 42,000; Full time

Job summary

Hey Harper is seeking an Office Manager to oversee all aspects of the office environment, from procurement to events, HR support, and policy development. You will coordinate payroll-related tasks, onboarding/offboarding support, and keep SOPs up to date.

The role requires at least 2 years in office management or HR, strong communication and negotiation abilities, and fluency in Portuguese and English. Based in Lisbon with onsite duties and opportunities to improve office life at Hey Harper.

Qualifications

• At least 2 years of experience in office management or HR role.
• Adequate social, communication, and negotiation skills.
• Ability to read and understand a balance sheet.
• Problem solving attitude.
• Self-reliance, reliability, and conscientiousness.
• Independent, reliable and responsible working style.
• At least full working proficiency in both Portuguese and English.

Responsibilities

• Manage stationery and consumables orders.
• Coordinate building maintenance and service providers.
• Supervise office furniture and layout for efficiency.
• Organize company events (e.g., Christmas Dinner, Summer Lunch, Hey Harper Retreat).
• Handle correspondence, scanning, filing, and mail distribution.
• Archive paper documentation when needed.
• Develop and maintain SOPs and internal policies.
• Oversee office budgets and expenses, identify cost-saving opportunities.
• Ensure tidiness and stock of workspaces.

Skills

Office management experience

HR experience

Communication skills

Negotiation skills

Portuguese & English bilingual

Job description

Office Manager

• You will be responsible in any aspects of office management, including but not limited to:

• stationery orders

• consumables orders

• contacting and managing building maintenance and property service providers

• supervision of furniture and structure to ensure the best office efficiency at all times.

• You will organize and prepare the company events.

• Manage correspondence, scanning, storing and distributing to respective teams, posting mail whenever required.

• You will be involved in the management and archiving of paper documentation when special needs require it.

• You will participate in preparing policies and office guideline communications.

• You will oversee office budgets and expenses, tracking expenditures, and identifying cost-saving opportunities.

• You will ensure tidiness, cleanness, and stocks in the workspaces (coffee corners, meeting rooms, print corners etc…).

• You will suggest new ideas that will help improve the office and the life at Hey Harper.

• Plan & Organize Events (as Christmas Dinner, Summer Lunch, Hey Harper Retreat)

HR

• Recruitment Support: Assist in opening recruitment processes, ensuring a smooth and efficient hiring experience.

• Payroll Preparation: Support the preparation of monthly payroll, ensuring all relevant information is accurate and submitted on time.

• Onboarding & Offboarding: Coordinate employee onboarding and offboarding processes, ensuring a seamless experience for new joiners and departing team members.

• SOPs & Internal Policies: Develop, document, and maintain Standard Operating Procedures (SOPs) and internal company policies, ensuring clear guidelines and consistent processes across the organization.

• At least 2 years of experience in office management or HR role

• Adequate social, communication, and negotiation skills.

• Ability to read and understand a balance sheet.

• Problem solving attitude.

• Self-reliance, reliability, and conscientiousness.

• Independent, reliable and responsible working style.

• At least full working proficiency in both Portuguese and English.