Office Manager with Recruitment exp. - Almada, Lisbon, Portugal

DMS Computer Recruitment; Lisboa; On-site; EUR 20,000 - 24,000; Full time

Job summary

DMS Computer Recruitment is seeking a proactive Office Manager & HR Assistant to support daily operations in our Lisbon, Portugal office. This combined role covers office management, administration, and recruitment support to help the HR Manager recruit locally.

You will manage facilities, coordinate supplies, and handle candidate outreach in Portuguese and English, working closely with management in a dynamic environment.

Qualifications

• Fluency in Portuguese and English is mandatory.
• Experience in office management or administrative support is desirable.
• Experience with recruitment support and candidate outreach is beneficial.

Responsibilities

• Office Management & Administration - with Recruitment duties: oversee day-to-day operations, manage supplies, maintain records, coordinate with suppliers, ensure facilities are well-maintained, support HR recruitment activities in Portugal.
• Recruitment Support: source candidates, reach out to candidates in Portuguese and English, schedule interviews, maintain candidate pipelines, provide local language support.

Skills

Portuguese

English

Job description

Salary: €2000/month gross - €28k per annum

About the Role

We are looking for a proactive, organised, and hands‑on Office Manager & HR Assistant to support the smooth daily operations of our office in Portugal.

This position combines office management and administrative responsibilities with recruitment support. The successful candidate will ensure the office operates efficiently, employees have everything they need, and the working environment remains organised and professional.

The role will also provide local recruitment support to the HR Manager, who is based in another country, primarily through candidate sourcing, initial outreach, and communication with candidates in Portugal.

The ideal candidate is comfortable taking ownership of office operations, supporting recruitment activities, and working closely with management in a dynamic environment.

Key Responsibilities

Office Management & Administration - with Recruitment duties

• Oversee the day-to-day operations of the office, ensuring a well-organized, efficient, and professional working environment.
• Manage office supplies, groceries, refreshments, and all other office-related purchases.
• Monitor stock levels and proactively ensure that office essentials are available at all times.
• Maintain accurate and organised records of invoices, receipts, office expenses, and administrative documentation.
• Coordinate with suppliers, service providers, and external vendors regarding office requirements and maintenance.
• Ensure the office is properly maintained and that facilities, equipment, and common areas remain in good condition.
• Coordinate deliveries, maintenance requests, and general office logistics.
• Act as the main point of contact for office-related matters, ensuring employees have the resources and support they need.
• Work closely with the Manager to coordinate office needs, manage priorities, and ensure smooth daily operations.
• Proactively identify opportunities to improve office organisation and operational efficiency.

Recruitment Support

• Support the HR Manager with recruitment activities in Portugal, acting as a local point of contact for candidates.
• Proactively source potential candidates through LinkedIn, recruitment platforms, databases, and other relevant channels.
• Contact candidates directly, introduce opportunities, and establish initial communication in Portuguese and English as required.
• Conduct initial candidate outreach and follow-up to assess interest and availability.
• Coordinate candidate communication and interview scheduling in collaboration with the
• HR Manager.
• Maintain and update candidate pipelines, recruitment trackers, and sourcing records.
• Provide local language support throughout the initial stages of the recruitment process.
• Keep the HR Manager informed of sourcing progress and candidate engagement.

Requirements

• Fluency in Portuguese and English is mandatory.
• Previous experience in office management, office administration, or a similar operational role.
• Previous hands‑on experience in candidate sourcing, recruitment support, or talent acquisition.
• Experience using LinkedIn and/or other recruitment platforms to identify and approach candidates.
• Strong organisational and administrative skills, with excellent attention to detail.
• Proactive, hands‑on, and solution‑oriented approach.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and work independently.
• Comfortable working closely with management and supporting a team.
• Professional approach and discretion when handling confidential information.

Personal Attributes

• Highly organised and dependable.
• Proactive and able to anticipate operational needs.
• Practical and comfortable handling day‑t…
• Strong sense of ownership and accountability.
• Approachable and confident when communicating with candidates and colleagues.
• Flexible and adaptable in a growing and dynamic environment.