Office Manager (Female Candidates Preferred)

CoreStruct Solutions; Lisboa; Presencial; EUR 11 000 - 13 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Accommodation provided

Resumo da oferta

CoreStruct Solutions in Lisbon is seeking an organized Office Manager to join the team and oversee daily office operations with attention to detail. The role involves supporting multiple departments and ensuring smooth administrative functions in a fast-paced environment.

Responsibilities include managing supplies, coordinating vendor services, scheduling executive meetings, tracking attendance, handling communications, and maintaining filing systems.

Qualificações

• Bachelor's degree or equivalent experience required.
• Experience as an Office Manager or similar role preferred.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.

Responsabilidades

• Manage office operations and oversee daily activities.
• Coordinate with vendors for maintenance and supplies.
• Schedule meetings for executives and manage calendar.
• Monitor attendance and time-off requests.
• Handle incoming calls, emails, and mail.

Conhecimentos

Organizational skills

Multitasking

Communication skills

MS Office (Word, Excel, PowerPoint)

Independent work

Attention to detail

Time management/Prioritization

Formação académica

Bachelor's degree or equivalent

Ferramentas

Microsoft Word

Microsoft Excel

PowerPoint

Descrição da oferta de emprego

We are a fast-paced and dynamic company in search of a highly organized and efficient Office Manager to join our team in Lisbon

The ideal candidate will have experience managing office operations with strong administrative skills and attention to detail

As the Office Manager you will be responsible for overseeing daily office activities and providing support to various departments

Responsibilities

• Manage office supplies and inventory ensuring all necessary items are stocked
• Coordinate with vendors and service providers for office maintenance and repairs
• Schedule meetings and appointments for executives
• Monitor and track employee attendance and time off requests
• Handle incoming calls emails and mail directing them to appropriate parties
• Maintain filing systems both physical and electronic
• Assist with HR tasks such as onboarding new employees and maintaining employee records
• Plan company events including team building activities holiday parties etc
• Prepare reports and presentations as needed by management

Requirements

• Previous experience as an Office Manager or similar role preferred
• Excellent organizational skills with the ability to multitask efficiently
• Strong communication skills both written and verbal
• Proficient in Microsoft Office Suite Word Excel PowerPoint
• Ability to work independently with minimal supervision
• Attention to detail is a must
• Ability to prioritize tasks based on urgency
• Bachelors degree or equivalent experience preferred

We are an equal opportunity employer offering a competitive salary of $1100 per month with accommodation provided

This position is open to female candidates who meet the requirements listed above

If you are a motivated self-starter looking for a challenging yet rewarding role as an Office Manager in the vibrant city of Lisbon