Office Manager (Contract) - Lisbon, Portugal

Avanta Works; Lisboa; Presencial; EUR 16 000 - 19 000; Tempo integral

Resumo da oferta

Avanta Works in Lisbon, Portugal, seeks an Office Manager (Contract) to organize and streamline daily operations. Responsibilities include supervising supplies, coordinating meetings, handling expenses, and onboarding new staff. Strong English skills are essential; Portuguese is a plus. Immediate start is preferred.

The role offers a competitive monthly salary and requires proactive, detail-oriented individuals who can work independently in a fast-paced environment.

Qualificações

• 3+ years as Office Manager or similar administrative role.
• Ability to multitask and meet deadlines in a fast-paced environment.
• Excellent English communication; knowledge of Portuguese is a plus.
• Proficiency in MS Office with strong typing.
• Strong organizational skills and attention to detail.
• Available to start immediately.

Responsabilidades

• Manage and maintain office supplies, equipment, and inventory.
• Coordinate meetings, appointments, and travel arrangements.
• Prepare expense reports and monitor budget.
• Welcome visitors and direct them to the right person.
• Develop and implement office procedures to maintain efficiency.
• Assist HR tasks like onboarding and employee records.
• Handle calls, emails, and correspondence professionally.
• Liaise with vendors to ensure timely deliveries.
• Support team with research as needed.

Conhecimentos

Multitasking

Communication

MS Office

Organizational skills

Independent work

English proficiency

Ferramentas

MS Office Suite

Descrição da oferta de emprego

Office manager vacancy in Lisbon Portugal

Office Manager (Contract) - Lisbon, Portugal

Responsibilities

• Manage and maintain office supplies, equipment, and inventory levels
• Coordinate and schedule meetings, appointments, and travel arrangements for team members
• Keep track of company expenses and prepare expense reports
• Welcome visitors and direct them to the appropriate person or department
• Develop and implement office policies and procedures to maintain efficiency
• Assist with HR duties such as onboarding new employees and managing employee records
• Handle incoming calls, emails, and correspondence in a professional manner
• Monitor office budget and ensure cost-effective practices are followed
• Liaise with vendors to ensure timely delivery of goods and services
• Conduct research on various topics as needed by the team

Requirements

• Proven experience as an Office Manager or in a similar administrative role
• Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment
• Excellent communication skills (verbal & written) in English; knowledge of Portuguese is a plus
• Proficiency in MS Office (Word, Excel, PowerPoint) with strong typing skills
• Strong organizational skills with great attention to detail
• Ability to work independently with minimal supervision
• Knowledge of biometric passport procedures is preferred but not required
• Must be available to start immediately

We offer a competitive salary of 1800$ per month for this contract position. As this is an urgent requirement, we are looking for candidates who can join us immediately. If you are a proactive individual with excellent organizational skills and ready for new challenges, then we would love to hear from you!