Office Manager - Lisbon

Q-Storage; Lisboa; On-site; EUR 12,000 - 16,000; Full time

Job summary

Q-Storage in Lisbon is seeking an organized Office Manager to oversee daily operations and administrative tasks in a contract role. The position offers a monthly salary of $1,400. Preference is given to candidates based in Lisbon or holding Portuguese nationality.

You will manage scheduling, filing, inventory, vendor contracts, and cross-department communication to keep the office running smoothly.

Qualifications

• Proven experience as an Office Manager or similar administrative role.
• Excellent organizational skills with multitasking and prioritization.
• Strong written and verbal communication.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience in fast-paced environments with tight deadlines.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage and oversee all administrative tasks, such as scheduling appointments, coordinating meetings, and managing office supplies.
• Maintain organized and efficient filing systems for important documents and records.
• Monitor inventory levels and order necessary supplies to ensure the office runs smoothly.
• Facilitate communication between different departments within the company.
• Oversee the maintenance of office equipment and ensure proper functioning at all times.
• Manage contracts with external vendors and service providers.
• Handle incoming calls and emails, directing them to the appropriate personnel or responding to inquiries as needed.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Independent work

Office administration

Tools

Microsoft Office

Job description

Office manager vacancy in Lisbon Portugal

Office Manager - Lisbon. We are seeking a highly organized and efficient Office Manager to join our team in Lisbon. As an Office Manager, you will be responsible for overseeing daily operations, managing administrative tasks, and ensuring the smooth running of our office. This is a contract position with a salary of 1400$ per month. Accommodation will not be provided. If you have experience in office management and are looking for a challenging role in Lisbon. Preference will be given to candidates who are already based in Lisbon or have Portuguese nationality.

Responsibilities

• Manage and oversee all administrative tasks, such as scheduling appointments, coordinating meetings, and managing office supplies
• Maintain organized and efficient filing systems for important documents and records
• Monitor inventory levels and order necessary supplies to ensure the office runs smoothly
• Facilitate communication between different departments within the company
• Oversee the maintenance of office equipment and ensure proper functioning at all times
• Manage contracts with external vendors and service providers
• Handle incoming calls and emails, directing them to the appropriate personnel or responding to inquiries as needed

Requirements

• Proven experience as an Office Manager or similar administrative role
• Excellent organizational skills with the ability to multitask and prioritize tasks effectively
• Strong communication skills, both written and verbal
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Experience working in a fast-paced environment with strict deadlines
• Attention to detail and accuracy is a must
• Ability to work independently with minimum supervision