Part Time Office Assistant (Lisbon, Portugal)

ApexBuild Solutions; Lisboa; On-site; EUR 9,000 - 15,000; Part time

Benefits offered by this job

Accommodation near office

Job summary

ApexBuild Solutions in Lisbon, Portugal is seeking a part-time Office Assistant to join our team. The role focuses on organizing, scheduling, and supporting daily office operations in a professional environment.

The ideal candidate will have a high school diploma, strong communication and MS Office skills, and the ability to work independently with minimal supervision. Flexible 20-hour work week with accommodation nearby is offered.

Qualifications

• High school diploma or equivalent; additional Office Administration certification is a plus.
• Proven experience as Office Assistant or similar role is preferred but not required.
• Excellent communication skills, both written and verbal.
• Proficient in MS Office applications.
• Strong organizational skills with the ability to multi-task effectively.
• Attention to detail is crucial.
• Ability to work independently with minimal supervision.

Responsibilities

• Answer and direct phone calls in a professional manner.
• Greet and assist visitors, ensuring they feel welcome and comfortable.
• Maintain office supplies and inventory levels, placing orders as needed.
• Organize and schedule meetings and appointments.
• Assist with preparing and organizing documents for meetings or presentations.
• Sort and distribute incoming mail and packages.
• Keep the office clean, tidy, and presentable at all times.
• Help with data entry, filing, scanning, and other general administrative tasks.

Skills

Excellent communication

Organizational skills

Multi-tasking

Attention to detail

Independent work

Education

High school diploma or equivalent

Tools

MS Office

Job description

Office assistant vacancy in Lisbon Portugal

Part Time Office Assistant (Lisbon, Portugal)

We are seeking a highly organized and detail-oriented Office Assistant to join our team on a part-time basis in Lisbon. As an Office Assistant, you will be responsible for performing various administrative tasks to support the smooth operation of our office. This is a great opportunity for someone looking to gain experience in a professional office environment.

Key Responsibilities

• Answer and direct phone calls in a professional manner
• Greet and assist visitors, ensuring they feel welcome and comfortable
• Maintain office supplies and inventory levels, placing orders as needed
• Organize and schedule meetings and appointments
• Assist with preparing and organizing documents for meetings or presentations
• Sort and distribute incoming mail and packages
• Keep the office clean, tidy, and presentable at all times
• Help with data entry, filing, scanning, and other general administrative tasks

Requirements

• High school diploma or equivalent; additional certification in Office Administration is a plus
• Proven experience as an Office Assistant or similar role is preferred but not required
• Excellent communication skills (both written and verbal)
• Proficient in MS Office applications
• Strong organizational skills with the ability to multi-task effectively
• Attention to detail is crucial
• Ability to work independently with minimal supervision

Working Hours

This is a part-time position with approximately 20 hours per week. Working days can be flexible based on your availability.

Accommodation

• We offer accommodation within walking distance of the office for our part-time employees. This option is available at no cost but is subject to availability.

Salary

Starting salary for this position is $1600 per month.