Office Assistant

JobCenter; Porto; On-site; EUR 8,500 - 11,000; Full time

Job summary

JobCenter in Porto is seeking an Office Assistant to provide reliable administrative support in a busy office. You will answer calls, greet visitors, organize files, schedule meetings, and assist with daily tasks to keep operations running smoothly.

The ideal candidate has proven office experience, strong communication and organizational skills, proficiency in Microsoft Office, and the ability to work independently. Visa sponsorship experience is a plus.

Qualifications

• Proven experience as an Office Assistant or in a similar role.
• Excellent communication skills (both written and verbal).
• Strong organizational skills with multitasking ability.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Attention to detail and problem-solving abilities.
• Ability to work independently with minimal supervision.

Responsibilities

• Answering phone calls and directing them to the appropriate person or department.
• Greeting visitors and clients in a professional manner.
• Organizing and maintaining physical and digital files.
• Scheduling appointments and meetings for managers and other staff members.
• Assisting with general office tasks such as photocopying, scanning, and mailing.
• Monitoring office supplies inventory and placing orders when necessary.
• Assisting with the preparation of reports, presentations, and correspondence.
• Maintaining a tidy and organized office space.

Skills

Administrative experience

Microsoft Office

Communication skills

Organizational skills

Independent work

Tools

Microsoft Word

Excel

Outlook

Job description

Office assistant vacancy in Porto Portugal

Office Assistant
We are in need of a reliable and organized Office Assistant to join our team in Porto. As an Office Assistant, you will be responsible for providing administrative support to ensure efficient operations in the office. Your main duties will include answering phone calls, organizing and maintaining files, scheduling appointments and meetings, and assisting with various office tasks as needed.

Responsibilities

• Answering phone calls and directing them to the appropriate person or department
• Greeting visitors and clients in a professional manner
• Organizing and maintaining physical and digital files
• Scheduling appointments and meetings for managers and other staff members
• Assisting with general office tasks such as photocopying, scanning, and mailing
• Monitoring office supplies inventory and placing orders when necessary
• Assisting with the preparation of reports, presentations, and correspondence
• Maintaining a tidy and organized office space

Requirements

• Proven experience as an Office Assistant or in a similar role
• Excellent communication skills (both written and verbal)
• Strong organizational skills with the ability to multitask effectively
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Attention to detail and problem-solving abilities
• Ability to work independently with minimal supervision

Preferences: While not required, preference will be given to candidates who have experience working with visa sponsorship processes.

Salary: 1000$ per month.

Location: This position is based in Porto.

Our company values diversity and inclusion. We are an equal opportunity employer.