Office Assistant - Funchal, Portugal

PeakFleet; Funchal; On-site; EUR 9,100 - 11,000; Full time

Benefits offered by this job

Training for freshers

Job summary

PeakFleet in Funchal, Portugal is seeking a proactive Office Assistant to support daily admin tasks in a full-time role. You will handle calls, scheduling, writing and distributing correspondence, and maintaining files and databases.

We value strong organizational skills, attention to detail, and the ability to multitask. Freshers are welcome to apply, with visa/work permit required for Portugal.

Qualifications

• High school diploma or equivalent; additional qualifications in Office Administration are a plus.
• Experience as an office assistant or similar role preferred but not required.
• Proficient computer skills including Microsoft Office Suite (Word, Excel).
• Excellent written and verbal communication in English (Portuguese a plus).
• Strong organizational skills and attention to detail with the ability to prioritize tasks.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute emails, letters, and other correspondence
• Create and maintain physical and digital files
• Perform data entry and update databases
• Maintain office supplies inventory
• Assist in the preparation of regularly scheduled reports
• Provide general support to visitors

Skills

Communication skills

Organizational skills

Attention to detail

Ability to work independently

Education

High school diploma

Office Administration qualifications (nice to have)

Tools

Microsoft Office

Job description

Office assistant vacancy in Funchal Portugal

We are hiring a proactive and organized Office Assistant to join our team in Funchal, Portugal. As an Office Assistant, you will be responsible for providing administrative support to ensure the smooth operation of our office. Your main duties will include managing phone calls and correspondence, maintaining files and records, and performing general office tasks such as photocopying and data entry.

To be successful in this role, you should have excellent communication skills and be able to multitask effectively. A high level of attention to detail is also essential as you will be responsible for maintaining accurate records. Previous experience in an office setting is preferred but not required.

Responsibilities:

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute emails, letters, and other correspondence
• Create and maintain physical and digital files
• Perform data entry and update databases
• Maintain office supplies inventory
• Assist in the preparation of regularly scheduled reports
• Provide general support to visitors

Requirements:

• High school diploma or equivalent; additional qualifications in Office Administration are a plus
• Proven experience as an office assistant or in a similar role is preferred but not required
• Proficient computer skills including Microsoft Office Suite (Word, Excel)
• Excellent written and verbal communication skills in English (Portuguese is a plus)
• Strong organizational skills with the ability to prioritize tasks effectively
• Attention to detail with the ability to maintain accurate records
• Ability to work independently with minimal supervision

This is a full-time position with a salary of 1000$ per month. We offer training for freshers who are eager to learn about office administration. If you are a motivated individual with excellent organizational skills looking for an opportunity to grow in your career, then we would love to hear from you! Please note that candidates must have their own visa or work permit for Portugal.