Office Assistant - Funchal, Portugal

Abroad Work; Funchal; Presencial; EUR 9900 - 12.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Visa sponsorship

Descripción de la vacante

Abroad Work in Funchal, Portugal is seeking a reliable Office Assistant to provide administrative support for efficient office operations. You will greet visitors, handle calls, schedule appointments, manage supplies, and assist with reports and travel arrangements.

The ideal candidate demonstrates strong English communication, organization, and the ability to work independently while maintaining confidentiality.

Formación

• Proven experience as an Office Assistant or similar role.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Excellent verbal and written communication in English; Portuguese a plus.
• Strong organizational and multitasking abilities.
• Ability to maintain confidentiality of sensitive information.

Responsabilidades

• Greet and assist visitors in a professional and friendly manner.
• Answer and direct phone calls.
• Organize and schedule appointments.
• Maintain office supplies inventory by checking stock levels and placing orders.
• Sort and distribute incoming mail and packages.
• Prepare outgoing mail for shipment or courier pickup; create and maintain filing systems (electronic and physical).
• Assist with the preparation of reports and presentations.
• Monitor office equipment and request repairs or maintenance as needed.
• Assist with coordinating travel arrangements for staff.

Conocimientos

Communication

Organization

Multitasking

Confidentiality

Herramientas

Microsoft Office

Descripción del empleo

Office assistant vacancy in Funchal Portugal

Office Assistant - Funchal, Portugal

We are seeking a reliable and organized Office Assistant to join our team in Funchal, Portugal. In this role, you will be responsible for providing administrative support to ensure efficient operation of our office. The ideal candidate will have excellent communication skills, attention to detail, and the ability to work independently.

Responsibilities

• Greet and assist visitors in a professional and friendly manner
• Answer and direct phone calls
• Organize and schedule appointments
• Maintain office supplies inventory by checking stock levels and placing orders
• Sort and distribute incoming mail and packages
• Prepare outgoing mail for shipment or courier pickupCreate and maintain filing systems, both electronic and physical
• Assist with the preparation of reports and presentations
• Monitor office equipment and request repairs or maintenance as needed
• Assist with coordinating travel arrangements for staff members

Requirements

• Proven experience as an Office Assistant or in a similar role
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Strong organizational skills with the ability to multitask and prioritize tasks effectively
• Excellent verbal and written communication skills in English (Portuguese is a plus)
• Attention to detail and problem-solving skills
• Ability to maintain confidentiality of sensitive information

Salary: 1100$ per month

Note: Own visa jobs available. Women are encouraged to apply. We are an equal opportunity employer.