Office Assistant

Auxadi; Lisboa; On-site; EUR 13,000 - 18,000; Full time

Job summary

Auxadi in Lisbon seeks an organized and proactive Office Assistant to support day-to-day operations and cross-team collaboration. You will help maintain efficient administrative processes and assist colleagues across departments.

The role includes coordinating with suppliers, supporting facilities management, handling supplies, onboarding activities, and contributing to internal communications and events to keep the workplace organized and efficient.

Qualifications

• Experience in office administration or coordination.
• Strong organizational skills and attention to detail.
• Proactive problem-solving and multi-tasking.
• Proficient in English.

Responsibilities

• Manage daily office operations and administrative processes.
• Coordinate with suppliers and service providers, ensuring smooth service delivery and contract compliance.
• Support facilities management, acting as the main liaison with reception teams, building management, and external vendors.
• Coordinate office supplies and purchasing requests.
• Support expense tracking and administrative documentation.
• Maintain filing, archiving, and document management systems.
• Assist with onboarding activities and employee administration processes.
• Support internal communications and company events.
• Support front desk and reception-related activities.
• Collaborate with different teams to ensure an efficient and well-organized workplace environment.

Skills

Office administration

Organizational skills

Multitasking

Communication

Team collaboration

Proactive mindset

Tools

Microsoft Excel

Job description

At Auxadi, we are looking for an organized and proactive Office assistant to support the day-to-day operations of our Lisbon office.

This is a hands-on role for someone who enjoys working in a collaborative environment, maintaining efficient administrative processes, and supporting colleagues across different teams. The successful candidate will help ensure the office runs smoothly while providing administrative and operational support.

What will my functions be?

• Manage daily office operations and administrative processes.
• Coordinate with suppliers and service providers, ensuring smooth service delivery and contract compliance.
• Support facilities management, acting as the main liaison with reception teams, building management, and external vendors.
• Coordinate office supplies and purchasing requests.
• Support expense tracking and administrative documentation.
• Maintain filing, archiving, and document management systems.
• Assist with onboarding activities and employee administration processes.
• Support internal communications and company events.
• Support front desk and reception-related activities.
• Collaborate with different teams to ensure an efficient and well-organized workplace environment.

What are we looking for?

• Experience in office administration, office coordination and management, administrative support, or similar roles.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities effectively.
• Proactive mindset and strong problem-solving skills.
• Good communication and interpersonal skills.
• Comfortable working in a collaborative and dynamic environment.
• Good working knowledge of Microsoft Office tools, especially Excel.
• Professional proficiency in English

Auxadi is a leading international firm providing Accounting, Reporting, Compliance, Payroll, Corporate Secretarial (CoSec) and Transfer Pricing services, powered by technology and talented professionals.

With 300+ professionals across 22 jurisdictions, we support clients in more than 50 countries, delivering seamless solutions for multi-country operations.

Auxadi is an equal opportunity employer and is strongly committed to promoting equal opportunities in the workplace, providing the means to assist all employees in their professional and personal development, without tolerating any discrimination.

Auxadi’s spirit is global!