Lisbon Office Operations & Admin Coordinator

Auxadi; Lisboa; On-site; EUR 13,000 - 18,000; Full time

Job summary

Auxadi in Lisbon seeks an organized and proactive Office Assistant to support day-to-day operations and cross-team collaboration. You will help maintain efficient administrative processes and assist colleagues across departments.

The role includes coordinating with suppliers, supporting facilities management, handling supplies, onboarding activities, and contributing to internal communications and events to keep the workplace organized and efficient.

Qualifications

• Experience in office administration or coordination.
• Strong organizational skills and attention to detail.
• Proactive problem-solving and multi-tasking.
• Proficient in English.

Responsibilities

• Manage daily office operations and administrative processes.
• Coordinate with suppliers and service providers, ensuring smooth service delivery and contract compliance.
• Support facilities management, acting as the main liaison with reception teams, building management, and external vendors.
• Coordinate office supplies and purchasing requests.
• Support expense tracking and administrative documentation.
• Maintain filing, archiving, and document management systems.
• Assist with onboarding activities and employee administration processes.
• Support internal communications and company events.
• Support front desk and reception-related activities.
• Collaborate with different teams to ensure an efficient and well-organized workplace environment.

Skills

Office administration

Organizational skills

Multitasking

Communication

Team collaboration

Proactive mindset

Tools

Microsoft Excel

Job description

Auxadi in Lisbon seeks an organized and proactive Office Assistant to support day-to-day operations and cross-team collaboration. You will help maintain efficient administrative processes and assist colleagues across departments.

The role includes coordinating with suppliers, supporting facilities management, handling supplies, onboarding activities, and contributing to internal communications and events to keep the workplace organized and efficient.