Office Assistant

Vertexglobal; Porto; On-site; EUR 10,000 - 14,000; Full time

Benefits offered by this job

Visa sponsorship available

Job summary

Vertexglobal is seeking an organized Office Assistant to join our Porto team. You will provide administrative and clerical support to ensure smooth office operations, greet visitors, manage calls, and maintain filing systems.

A high school diploma is required, with experience in a similar role preferred, and proficiency in MS Office is expected. The position requires strong communication and teamwork, with the ability to work independently.

Qualifications

• High school diploma or equivalent is required.
• Experience as an office assistant or in a similar role is preferred.
• Strong organizational and communication skills are essential.
• Proficiency in MS Office (Word, Excel, Outlook) is expected.

Responsibilities

• Greet and assist visitors, clients, and employees.
• Answer incoming calls and direct them to the appropriate department.
• Manage the office calendar and schedule appointments.
• Sort and distribute mail and deliveries; maintain filing systems.

Skills

MS Office proficiency

Organizational skills

Communication skills

Team player

Education

High school diploma or equivalent

Tools

MS Office

Job description

Office Assistant

Profession: Administrative/Office Support

City: Porto, Portugal

We are seeking an organized and efficient Office Assistant to join our team in Porto. This role is suitable for men who have experience in administrative and office support. As an Office Assistant, you will be responsible for providing administrative and clerical support to ensure the smooth operation of our office.

Key Responsibilities:

• Greet and assist visitors, clients, and employees
• Answer incoming calls and redirect them to the appropriate department or individual
• Manage the office calendar and schedule appointments
• Sort and distribute incoming mail and deliveries
• Maintain filing systems, both physical and electronic
• Order office supplies and maintain inventory levels
• Prepare documents, reports, presentations, and correspondence as needed
• Coordinate travel arrangements for employees as required
• Assist with organizing company events or meetings

Requirements:

• High school diploma or equivalent; additional education or certification in office administration is a plus
• Proven experience as an office assistant or in a similar role
• Excellent organizational skills with the ability to prioritize tasks effectively
• Proficient in MS Office (Word, Excel, Outlook)
• Strong communication skills (both written and verbal)
• Professional appearance and demeanor with a customer service-oriented approach
• Ability to work independently as well as part of a team

Salary:

We offer a competitive salary of 1200$ per month for this position.

Location:

Our office is located in the vibrant city of Porto. This position does not include accommodation.

Visa Sponsorship:

We are able to provide visa sponsorship for qualified candidates.

If you are a highly organized individual with excellent communication skills looking for a challenging administrative role in a dynamic company, we encourage you to apply for this position. We value diversity in our workplace and welcome applicants of all nationalities.