Hybrid Administrative Assistant & Office Support

Aubay Portugal; Lisboa; Hybrid; EUR 13,000 - 17,000; Full time

Benefits offered by this job

Health insurance

Training academy

Language platform

Hybrid work model

Well-being initiatives

Job summary

Aubay Portugal is a dynamic administrative role based in Lisbon, offering hybrid work. This position supports day-to-day operations, welcomes and assists clients and colleagues, and maintains accurate records and correspondence to ensure smooth office functioning.

You will contribute to organized data management, prepare reports, and support overall office efficiency while collaborating with a proactive, friendly team in a growing international company.

Qualifications

• Secondary school education or equivalent.
• Strong organizational and prioritization skills.
• Excellent communication and interpersonal skills.
• Proactive, dynamic, and highly responsible attitude.
• Knowledge of English (preferred).
• Immediate availability.

Responsibilities

• Provide administrative support for day-to-day operations.
• Welcome and assist clients, partners, and employees.
• Manage correspondence, deliveries, and internal communications.
• Update and maintain databases and internal records.
• Organize and archive documentation.
• Assist with documents, reports, and monitoring spreadsheets.
• Handle incoming phone calls and support office resources.

Tools

Microsoft Office

Job description

Aubay Portugal is a dynamic administrative role based in Lisbon, offering hybrid work. This position supports day-to-day operations, welcomes and assists clients and colleagues, and maintains accurate records and correspondence to ensure smooth office functioning.

You will contribute to organized data management, prepare reports, and support overall office efficiency while collaborating with a proactive, friendly team in a growing international company.