HR Administration Team Leader | Italian Speaker

Hexa People; Porto; On-site; EUR 40,000 - 55,000; Full time

Job summary

Hexa People is looking for a HR Admin & Payroll Team Leader in Porto, Portugal. In this role, you will lead a team of HR Admin specialists, ensuring top-tier support and compliance with Italian labor laws.

The successful candidate will have a bachelor’s degree in a related field and at least 3-5 years of relevant experience, including team leadership. Fluency in Italian and English is essential.

Qualifications

• 3–5 years of payroll management or HR operations experience in structured environments.
• Fluency in Italian and English (both written and spoken) is mandatory.
• Strong familiarity with HRIS and payroll tools.

Responsibilities

• Supervise and develop the HR Admin team.
• Oversee Italian pre-payroll cycle and ensure compliance with labor laws.
• Conduct data integrity checks and audits.

Skills

Analytical capabilities

Attention to detail

Customer service mindset

Education

Bachelor's degree in HR Management, Economics, Law, or a related field

Tools

SAP/HR

ADP

Job description

Overview

Hexa People is seeking an HR Admin & Payroll Team Leader.

You will lead a team of HR Admin specialists providing top-tier administrative and pre-payroll support for operations in Italy. You will ensure accuracy, regulatory compliance, and KPI delivery, serving as a strategic partner to the Italian HR and management teams.

Key Responsibilities

• Team Leadership & Coaching: Supervise and develop the HR Admin team.
• Payroll & Compliance Coordination: Oversee the Italian pre-payroll cycle (time management, absences, overtime) and ensure strict compliance with Italian labor laws and National Collective Agreements.
• Data Integrity & Auditing
• Process Optimization
• Stakeholder Collaboration

Requirements

• Education: Bachelor's degree in HR Management, Economics, Law, or a related field.
• Experience: 3–5 years of payroll management or HR operations experience in structured environments, with proven team leadership or coordination background.
• Languages: Fluency in Italian and English (both written and spoken) is mandatory.
• Technical Knowledge: Strong familiarity with HRIS and payroll tools (SAP/HR, ADP preferred) and knowledge of Italian payroll legislation and social security obligations.
• Skills: Excellent analytical capabilities, sharp attention to detail, and a strong customer-service mindset.