Executive Office & Logistics Specialist (Hybrid)

Moonlake; Porto; Hybrid; EUR 24,000 - 36,000; Full time

Job summary

MoonLake Immunotherapeutics seeks a Specialist Office & Administrative Support to ensure the smooth operation of our Porto offices. You will handle office services, travel logistics, meetings, and governance support, maintaining discretion with sensitive information.

You will work closely with the Manager EA, Office & Logistics to cover MC activities, oversee supplies and facilities, and coordinate internal workflows using BizAway, HelpDesk Portal, and SharePoint.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• 2+ years of demonstrable experience as an office assistant or in a similar administrative role.
• English proficiency and strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Discretion, confidentiality and proactive, self-motivated attitude.

Responsibilities

• Support day-to-day office operations including supplies, stock management and facilities.
• Coordinate travel and logistics for employees and executives.
• Assist with meetings and events, including room setup and catering.
• Support governance activities and MC coordination with the Manager EA, Office & Logistics.
• Maintain and use BizAway, HelpDesk Portal and SharePoint workflows.

Skills

English proficiency

Organizational skills

Time management

Written and verbal communication

Event coordination

Multitasking

Attention to detail

Teamwork

Discretion and confidentiality

Proactive and self-motivated

Adaptability

Independence

Education

Bachelor’s degree in Business Administration, Communications, or related field

Tools

BizAway

HelpDesk Portal

SharePoint

Job description

MoonLake Immunotherapeutics seeks a Specialist Office & Administrative Support to ensure the smooth operation of our Porto offices. You will handle office services, travel logistics, meetings, and governance support, maintaining discretion with sensitive information.

You will work closely with the Manager EA, Office & Logistics to cover MC activities, oversee supplies and facilities, and coordinate internal workflows using BizAway, HelpDesk Portal, and SharePoint.