Executive Support & Strategy Assistant

Organon LLC; Lisboa; Híbrido; EUR 24 000 - 36 000; Tempo integral

Resumo da oferta

Organon LLC in Lisbon, Portugal, seeks an Executive Support Assistant to support the Center Lead and Leadership Team in a fast-paced global environment. You will manage calendars, coordinate travel, prepare materials for approvals, and handle confidential communications, while collaborating to streamline processes and improve daily operations.

The role requires university studies and fluent English, with 1–2 years of relevant experience, strong organization, discretion, and a proactive,

Qualificações

• University studies and fluency in English.
• 1–2 years experience in a similar role.
• Discretion in handling sensitive data.
• Self-starter with minimal supervision needed.

Responsabilidades

• Manage and organize the leader’s schedule and appointments.
• Coordinate meetings, travel logistics, and special events.
• Prepare materials and track documents for executive approval.
• Handle confidential correspondence and reports.
• Support organizing meetings and conferences.
• Collaborate with peers to improve processes and community.
• Assign tasks and oversee daily operations to ensure smooth workflow.
• Monitor and respond to emails and correspondence, tracking follow-ups.
• Manage third-party subscriptions, renewals, and memberships.

Conhecimentos

English fluency

Organizational skills

Executive support experience

Formação académica

University studies

Descrição da oferta de emprego

Organon LLC in Lisbon, Portugal, seeks an Executive Support Assistant to support the Center Lead and Leadership Team in a fast-paced global environment. You will manage calendars, coordinate travel, prepare materials for approvals, and handle confidential communications, while collaborating to streamline processes and improve daily operations.

The role requires university studies and fluent English, with 1–2 years of relevant experience, strong organization, discretion, and a proactive,