Executive Admin & Diplomatic Liaison — Flexible Hours

Hiire; Almada; On-site; EUR 23,000 - 36,000; Full time

Benefits offered by this job

Private health insurance

Flexible working solutions

22 vacation days + birthday off

Job summary

Hiire supports a leading Portuguese technology company, EID, recruiting an Executive Administrative Assistant to join the team. You will provide high-level administrative support to senior leadership, manage schedules, prepare documents, and ensure smooth operations.

You will coordinate schedules, manage correspondence, prepare documents, and act as a professional liaison with internal and external stakeholders, ensuring organizational efficiency and effective communication across teams.

Qualifications

• Fluent English (spoken and written).
• Document and file management expertise.
• Proficiency in office administration tools and systems.
• Valid driver's license.

Responsibilities

• Executive Support: calendar management, meeting coordination, travel arrangements, and liaison with stakeholders.
• Document & File Management: maintain confidential records and filing systems.
• Communication & Coordination: handle communications and coordinate engagements with clients, partners, and visitors.
• Diplomatic Protocol: apply diplomatic protocols in communications and events.

Skills

Fluent English

Document and file management

Office administration tools

Valid driver's license

Education

High school diploma or Bachelor's in Public Relations or similar

Job description

Hiire supports a leading Portuguese technology company, EID, recruiting an Executive Administrative Assistant to join the team. You will provide high-level administrative support to senior leadership, manage schedules, prepare documents, and ensure smooth operations.

You will coordinate schedules, manage correspondence, prepare documents, and act as a professional liaison with internal and external stakeholders, ensuring organizational efficiency and effective communication across teams.