Entry-Level Administrative Assistant

CoreStruct Solutions; Almada; On-site; EUR 15,000 - 17,000; Full time

Job summary

CoreStruct Solutions in Almada, Portugal, seeks an Entry-Level Administrative Assistant to provide organized, dependable support to multiple departments and help maintain records and databases.

You will answer calls, schedule meetings, prepare reports and correspondence, assist with basic bookkeeping, manage office supplies, and help keep day-to-day operations running smoothly.

Qualifications

• Excellent communication skills (verbal and written).
• Proficiency in Microsoft Office Suite.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy.
• Professional demeanor with a positive attitude.

Responsibilities

• Provide general administrative support to the team.
• Maintain and update records and databases.
• Answer phone calls and direct them to the appropriate department.
• Schedule and organize meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and correspondence.
• Assist with basic bookkeeping tasks.
• Manage office supplies inventory.
• Other administrative tasks as assigned.

Skills

Communication

Organizational skills

Multitasking

Detail-oriented

Professional demeanor

Education

High school diploma

Business Administration degree

Tools

Microsoft Office

Job description

Administrator vacancy in Almada Portugal

Entry-Level Administrative Assistant

Our company is seeking a highly organized and detail-oriented Entry-Level Administrative Assistant to join our team in Almada. This position is ideal for recent graduates or individuals looking to start their career in administration. The successful candidate will be responsible for providing administrative support to various departments, maintaining records and databases, and assisting with day-to-day tasks such as answering phone calls and organizing meetings.

Responsibilities

• Provide general administrative support to the team
• Maintain and update records and databases
• Answer phone calls and direct them to the appropriate department
• Schedule and organize meetings, appointments, and travel arrangements
• Prepare reports, presentations, and correspondence
• Assist with basic bookkeeping tasks
• Manage office supplies inventory
• Other administrative tasks as assigned

Requirements

• High school diploma or equivalent; degree in Business Administration or related field is a plus
• Previous experience in an administrative role is preferred but not required
• Proficiency in Microsoft Office Suite
• Excellent communication skills (verbal and written)
• Strong organizational skills with the ability to multitask and prioritize tasks effectively
• Attention to detail and accuracy
• Professional demeanor with a positive attitude

We welcome candidates of all nationalities and genders. This is a full-time position with a salary of $1600 per month.