Efficient Office Pro - Admin & Coordination

SafeHarbor Logistics; Almada; On-site; EUR 16,248 - 19,463; Full time

Job summary

SafeHarbor Logistics in Almada is looking for a reliable and organized Office Assistant to join our busy team. The ideal candidate should possess excellent communication, multitasking abilities, and strong attention to detail.

Your responsibilities will include managing office supplies, coordinating schedules, preparing correspondence, and greeting clients. This full-time position requires a high school diploma and proficiency in Microsoft Office Suite. We welcome candidates of all nationalities who hold a valid work visa for Portugal.

Qualifications

• High school diploma or equivalent; additional certification in Office Administration is a plus.
• Proficient computer skills including Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle confidential information with discretion.
• Proven experience in an administrative role is preferred but not required.

Responsibilities

• Manage office supplies and inventory ensuring adequate stock levels at all times.
• Answer and redirect phone calls and emails in a timely manner.
• Schedule appointments and maintain calendars for multiple staff members.
• Prepare and distribute correspondence reports and other documents as needed.
• Assist with organizing meetings and conferences.
• Maintain accurate records of expenses and invoices.
• Perform general administrative tasks such as filing and photocopying.
• Greet clients and visitors professionally.

Skills

Excellent communication skills

Multitasking skills

Attention to detail

Proficient in Microsoft Office Suite

Organizational skills

Education

High school diploma or equivalent

Certification in Office Administration

Job description

SafeHarbor Logistics in Almada is looking for a reliable and organized Office Assistant to join our busy team. The ideal candidate should possess excellent communication, multitasking abilities, and strong attention to detail.

Your responsibilities will include managing office supplies, coordinating schedules, preparing correspondence, and greeting clients. This full-time position requires a high school diploma and proficiency in Microsoft Office Suite. We welcome candidates of all nationalities who hold a valid work visa for Portugal.