On-Site Office Assistant – Efficient & Organized (Almada)

BlueHorizon; Almada; On-site; EUR 14,000 - 19,000; Part time

Job summary

BlueHorizon, based in Almada, Portugal, is seeking an organized Office Assistant to support daily operations on-site. The role involves handling calls and emails, calendar management, filing, and basic invoicing tasks.

The candidate should have a high school diploma, strong English skills, and excellent organizational abilities. Portuguese language skills are a plus, and part-time arrangements may be considered for eligible applicants.

Qualifications

• High school diploma or equivalent; additional education or certification is a plus
• Proven experience as an office assistant or in a similar role
• Proficient in Microsoft Office and other basic computer skills
• Excellent communication skills in English (Portuguese is a plus)
• Strong organizational skills with the ability to prioritize tasks effectively
• Detail-oriented with high accuracy in data entry
• Ability to handle confidential information with discretion

Responsibilities

• Answering phone calls and emails, directing inquiries to the appropriate person
• Managing the office calendar and scheduling appointments
• Maintaining office supplies and ordering when necessary
• Organizing and maintaining physical and digital files
• Assisting with basic accounting tasks such as invoicing and data entry
• Coordinating with vendors for office maintenance and repairs
• Supporting other team members with administrative tasks as needed

Skills

Strong communication

Organizational skills

Multitasking

English proficiency

Education

High school diploma

Tools

Microsoft Office

Data entry

Job description

BlueHorizon, based in Almada, Portugal, is seeking an organized Office Assistant to support daily operations on-site. The role involves handling calls and emails, calendar management, filing, and basic invoicing tasks.

The candidate should have a high school diploma, strong English skills, and excellent organizational abilities. Portuguese language skills are a plus, and part-time arrangements may be considered for eligible applicants.