Administrative Coordinator In Almada, Portugal

Forceshield, Inc.; Setúbal; On-site; EUR 10,000 - 14,000; Full time

Benefits offered by this job

Accommodation for employees

Job summary

Forceshield, Inc. is seeking an Administrative Coordinator in Almada to manage daily administrative tasks in a fast-paced environment. A competitive salary of 1200$ per month and accommodation are offered.

The role requires organizing meetings, handling correspondence, and supporting budgeting and reporting activities. The ideal candidate will have proven experience, excellent English and Portuguese communication, and strong organizational skills, with flexibility for occasional evenings or

Qualifications

• Proven work experience as an Administrative Coordinator or similar role.
• Excellent communication in English and Portuguese (written and verbal).
• Proficiency in MS Office (Word, Excel, Outlook).
• Attention to detail with strong organizational skills.

Responsibilities

• Organize and schedule meetings, appointments and travel arrangements
• Prepare and distribute correspondence, memos and reports
• Maintain physical and digital filing systems
• Assist with invoicing, budget tracking and expense reports
• Monitor office supplies inventory and place orders when necessary
• Conduct research and compile data to create presentations or reports
• Act as the point of contact between employees, clients and vendors
• Train new administrative staff members when needed

Skills

Attention to detail

Organizational skills

Multitasking

English-Portuguese communication

MS Office proficiency

Tools

MS Office (Word, Excel, Outlook)

Job description

We are searching for a detail-oriented and organized Administrative Coordinator to join our team in Almada. As an Administrative Coordinator you will be responsible for managing the daily administrative tasks of our company. This is a full-time position with a competitive salary of 1200$ and we also provide accommodation for our employees.

Benefits

• Competitive salary of 1200$
• Accommodation for employees

Responsibilities

• Organize and schedule meetings, appointments and travel arrangements
• Prepare and distribute correspondence, memos and reports
• Maintain physical and digital filing systems
• Assist with financial tasks such as invoicing, budget tracking and expense reports
• Monitor office supplies inventory and place orders when necessary
• Conduct research and compile data to create presentations or reports
• Act as the point of contact between employees, clients and vendors
• Train new administrative staff members when needed

Requirements

• Proven work experience as an Administrative Coordinator or similar role
• Excellent communication skills in both English and Portuguese written and verbal
• Proficiency in MS Office Word, Excel, Outlook
• Attention to detail with strong organizational skills
• Ability to multitask and prioritize tasks effectively
• Familiarity with basic financial management principles
• Ability to maintain confidentiality
• Flexible schedule to accommodate occasional evening or weekend work

If you are a self-motivated individual who thrives in a fast-paced environment we would love to hear from you. Join our team in Almada as an Administrative Coordinator and help us keep our operations running smoothly.