Administrative Assistant

Kalkbrenner Property Management; Viseu; Presencial; EUR 11 000 - 15 000; Tempo integral

Resumo da oferta

Kalkbrenner Property Management is hiring a full-time Administrative Assistant to support daily office operations in Lagoa. The role involves managing schedules, organizing files, handling calls, greetings visitors, and coordinating communications between residents, vendors, and team members.

The ideal candidate will have strong clerical skills, proficiency with Excel, English language ability, and a valid Portuguese/EU driver's license. On-site work and attention to detail are essential.

Qualificações

• Strong Administrative Assistance and Clerical Skills, including scheduling, filing, record keeping, and document preparation
• Professional Phone Etiquette and Communication skills for interacting with residents, vendors, and internal teams
• Fluente in English both spoken and written, knowledge of other languages such as German are valued
• Proficiency with office software excel in particular
• Having a valid Portuguese or EU drivers license is mandatory
• Attention to detail, organizational skills, and the ability to manage multiple tasks and priorities
• Ability to work on-site in Lagoa and collaborate effectively with a diverse team
• Prior experience in property management or real estate administration is beneficial
• High school diploma or equivalent required; additional training or education in administration is an advantage

Responsabilidades

• Supports daily office operations, including scheduling and filing
• Greet visitors, answer calls, respond to emails and coordinate communications
• Prepare documents and reports, assist with data entry and meeting coordination
• Support executive staff with basic administrative tasks and office supplies management
• Ensure office environment is orderly and processes are followed

Conhecimentos

Scheduling

Filing

Record keeping

Document preparation

Phone etiquette

Communication

Attention to detail

Multitasking

Team collaboration

Formação académica

High school diploma

Administrative training

Ferramentas

Excel

Descrição da oferta de emprego

Descrição do cargo Role Description This full-time, on-site Administrative Assistant role at Kalkbrenner Property Management is based in Lagoa. The Administrative Assistant supports daily office operations, including managing schedules, organizing files, and maintaining accurate records. The role involves handling incoming calls, greeting visitors, responding to email inquiries, and coordinating communication between team members, vendors, and residents. The Administrative Assistant prepares documents and reports, assists with data entry, and supports executive staff with meeting coordination and basic administrative tasks. This role also helps ensure the office environment is orderly, supplies are stocked, and internal processes are followed to support efficient property management.

Qualifications

• Strong Administrative Assistance and Clerical Skills, including scheduling, filing, record keeping, and document preparation
• Professional Phone Etiquette and Communication skills for interacting with residents, vendors, and internal teams
• Fluente in English both spoken and written, knowledge of other languages such as German are valued
• Proficiency with office software excel in particular
• Having a valid Portuguese or EU drivers license is mandatory
• Attention to detail, organizational skills, and the ability to manage multiple tasks and priorities
• Ability to work on-site in Lagoa and collaborate effectively with a diverse team
• Prior experience in property management or real estate administration is beneficial
• High school diploma or equivalent required;
  additional training or education in administration is an advantage