Team Assistant

Engel & Völkers West Coast & Sintra; Viseu; Presencial; EUR 18 000 - 26 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Global team

Training program

Collaborative team

Resumo da oferta

Engel & Vf6lkers West Coast & Sintra is seeking a dedicated Team Assistant to support the Office Manager and Real Estate Advisors. You will handle calls, manage client inquiries, update CRM, and prepare reports and brochures to ensure smooth daily operations.

The ideal candidate is highly organized, detail-oriented, and proactive, with strong English and Portuguese skills and a hands-on mindset. This on-site role offers growth within a global premium real estate brand.

Qualificações

• University degree required.
• Fluent in English and Portuguese; other European languages a plus.
• Proactive and independent; thrives in fast-paced, high-pressure environments.
• Strong organization, flexibility, and hands-on approach.
• Excellent customer service and professional interpersonal skills.

Responsabilidades

• Handle calls and client inquiries professionally.
• Reach out to client leads and send exposés before assignment.
• Support Sales with property materials and CRM updates.
• Prepare monthly reports and property brochures.
• Ensure all property and compliance documentation is up to date.
• Coordinate internal/external events and maintain office supplies.
• Manage key cabinet, meeting room bookings, and office tidiness.

Conhecimentos

Time management

Attention to detail

Independent worker

CRM systems

Google Workspace

Professional communication

Formação académica

University degree

Ferramentas

Listing platforms

Google Workspace

Descrição da oferta de emprego

Engel & Völkers, a global leader in premium real estate with over 48 years of experience and more than 1,000 offices in 35 countries, is seeking a Team Assistant to join our Sintra office.

In this key role, you'll support the Office Manager and Real Estate Advisors with various administrative tasks to ensure smooth daily operations.

We're looking for someone highly organized, detail-oriented, and proactive—ready to contribute to our team's success with professionalism and a hands-on mindset.

Key Responsibilities

• Handle calls and client inquiries professionally
• Reach out to client leads and send exposés before assignment
• Support Sales with property materials (photos, floor plans, documents) and CRM updates
• Prepare monthly reports and property brochures (exposés)
• Ensure all property and compliance documentation is accurate and up to date
• Co-ordinte documentation for money landering requirements of both buyer and seller
• Prepare partnership agreements
• Assist with quarterly compliance documentation and IMPIC reporting
• Coordinate internal/external events and maintain office supplies
• Manage key cabinet, meeting room bookings, and office tidiness

Key Skills And Characteristics

• Highly organizedwith excellent time management and multitasking skills
• Exceptional attention to detailwith a commitment to delivering accurate and high-quality work
• Focused and reliable, ensuring timely completion of tasks without constant supervision
• Tech-savvy, comfortable using real estate CRM systems, listing platforms, and Google Workspace
• Strong communicator, both written and verbal, with a professional telephone manner
• Discreet and professional, able to handle confidential information with integrity
• Proactive and resourceful, always looking for ways to streamline tasks and improve processes

About You

University degree

Previous Administrative Experience, Preferably In Aninternational Company

Fluent in English and Portuguese (additional European languages are a plus)

Aproactive and independentworker who thrives in a fast-paced, high-pressure environment

Organized, flexible, and willing to take a hands-on approach to any task

High levels of customer serviceorientation and professional interpersonal skill

Creative, resolute, and highly motivatedwith a strong sense of ownership and initiative

We Offer

• Inclusion in a global team
• Ongoing training through Engel & Völkers Academy
• Join our professional and collaborative team where your contributions will directly support business success.

If you're passionate about real estate, enjoy delivering excellent service, and thrive on structure and precision, we'd love to hear from you.

Employment type: Full-time

Job function: Administrative