On-Site Property Admin Assistant — Lagoa

Kalkbrenner Property Management; Lagoa; Presencial; EUR 12 000 - 18 000; Tempo integral

Resumo da oferta

Kalkbrenner Property Management in Lagoa, Portugal, seeks a full-time Administrative Assistant to join the on-site team. You will support daily office operations, manage schedules, greet visitors, handle calls, and respond to emails to keep residents and vendors well coordinated.

The role emphasizes accuracy, multi-tasking, and clear communication within a diverse office. Prior property management experience is a plus, as is fluency in English; a Portuguese driver's license is required.

Qualificações

• Strong administrative and clerical skills: scheduling, filing, record keeping, and document preparation.
• Professional phone etiquette and communication for residents, vendors, and internal teams.
• Fluent in English; German language knowledge valued.
• Proficiency with office software; Excel in particular.
• Portuguese/EU driver’s license mandatory.
• Attention to detail and ability to manage multiple tasks.
• On-site Lagoa collaboration with a diverse team.
• Prior experience in property management beneficial.
• High school diploma or equivalent; additional training in administration advantageous.

Responsabilidades

• Support daily office operations and scheduling.
• Greet visitors and respond to email inquiries.
• Coordinate communication between team members, vendors, and residents.
• Prepare documents and reports; assist with data entry.
• Support executive staff with meeting coordination.
• Maintain orderly office and stocked supplies.
• Ensure internal processes are followed for efficient property management.

Conhecimentos

Scheduling

Filing

Record keeping

Document prep

Phone etiquette

Communication

English fluency

German knowledge valued

Office software (Excel)

Driver's license

Attention to detail

On-site work

Team collaboration

Prior property management experience

Formação académica

High school diploma

Administration training beneficial

Ferramentas

Excel

Descrição da oferta de emprego

Kalkbrenner Property Management in Lagoa, Portugal, seeks a full-time Administrative Assistant to join the on-site team. You will support daily office operations, manage schedules, greet visitors, handle calls, and respond to emails to keep residents and vendors well coordinated.

The role emphasizes accuracy, multi-tasking, and clear communication within a diverse office. Prior property management experience is a plus, as is fluency in English; a Portuguese driver's license is required.