Administrative Assistant

Six-Factor; Lisboa; Presencial; EUR 13 392 - 17 856; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health Insurance

Resumo da oferta

Six-Factor in Lisbon is seeking an Administrative Assistant to enhance our internal structure. You will support various administrative tasks, particularly in Human Resources, ensuring efficient management processes across business areas.

The ideal candidate will possess strong skills in Microsoft Office, especially Excel, and have 1-2 years of experience in administration or HR. The position requires in-person work in Telheiras and offers health insurance as part of the package.

Qualificações

• 1-2 years of experience in administrative functions or HR support.
• Good knowledge of Microsoft Office tools.
• Availability to work in person in Telheiras.

Responsabilidades

• Support in administrative management of Human Resources.
• Manage Occupational Medicine consultations and documentation.
• Assist recruitment processes including job postings and candidate scheduling.
• Organize physical and digital documentation.
• Answer telephone calls and greet visitors.
• Manage office correspondence and supplies.
• Ensure the office functions efficiently.

Conhecimentos

Microsoft Office (Excel, Word, Outlook)

Organizational skills

Communication skills

Problem-solving

Attention to detail

Proactivity

Interpersonal skills

English proficiency

Formação académica

12th grade or equivalent professional training

Descrição da oferta de emprego

In a context of growth and reinforcement of our internal structure, we are looking to integrate an Administrative Assistant to support the administrative and operational management of the company, contributing to the efficiency of processes and the proper functioning of the different business areas.

Main Responsibilities

• Support in the administrative management of Human Resources, including the control and updating of attendance and vacation schedules;
• Support in the management of Occupational Medicine, ensuring the scheduling and monitoring of consultations, exams, and mandatory documentation;
• Support for recruitment and selection processes, namely in the publication of job offers, screening and identification of candidates, scheduling of interviews, and monitoring of hiring processes;
• Management and organization of physical and digital documentation, ensuring the correct filing and updating of information;
• Telephone answering and reception of visitors, ensuring a professional welcome;
• Management of correspondence, orders, stocks, inventory, and office supplies;
• Ensure the proper administrative and organizational functioning of the office.

Requirements

• Minimum educational qualifications at the level of the 12th grade (secondary education) or equivalent professional training;
• Minimum professional experience of 1 to 2 years in administrative functions, office support, or Human Resources support (preferential);
• Good knowledge of Microsoft Office tools, especially Excel, Word, and Outlook;
• Good capacity for organization, planning, and priority management;
• High sense of responsibility, rigor, and attention to detail;
• Good communication and interpersonal relationship skills;
• Proactivity in problem-solving and the ability to manage multiple tasks simultaneously;
• Good knowledge of English;
• Availability to work in person in Telheiras;
• Experience in recruitment and selection;
• Experience in technological environments (preferential).

Remuneration / Benefits

Gross monthly salary range defined according to objective criteria related to relevant professional experience, technical skills, and level of autonomy of the function; Health Insurance, according to internal organizational criteria.

Equal Opportunities

The company promotes equal opportunities and ensures non-discriminatory recruitment processes, evaluating all applications based on objective criteria related to the function.